Medical Education Coordinator - Longitudinal Curriculum, SOM, Office of Medical Education
Medical Education Coordinator - Longitudinal Curriculum, SOM, Office of Medical Education
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Job Description
All full-time university staff are eligible for VCUs robust benefits package that includes: comprehensive health benefits paid annual and holiday leave granted up front generous tuition benefit retirement planning and savings options tax-deferred annuity and cash match programs employee discounts well-being resources abundant opportunities for career development and advancement and more. Learn more about VCUs benefits here.
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCUs sponsored research the School of Medicine is internationally recognized for patient care and education.
Position Summary:
Thisposition provides comprehensive administrative coordination and support for themedical education curriculum ensuring seamless course delivery effectivecommunication and meticulous management of scheduling logistics assessmentsand student progress throughout the curriculum. This role requires exceptionalorganizational skills a student-centered approach and the ability to clearlyand effectively communicate in order to support students staff and facultywhile enhancing the educational experience and maintaining institutionalstandards. This position is an integral part of the Office of Medical Education(OME) team and will act as back up support for other tasks within the OME thatsupport the delivery of the curriculum and promotion of a positive studentexperience.
Core Responsibilities:
CurriculumAdministration and Coordination
-Provide administrative oversight for designated courses.
-Act as a liaison between course directors simulation center staff course administrators and students to facilitate seamless course delivery.
-Manage and coordinate scheduling logistics and resources for longitudinal curricular sessions and activities across preclinical and clinical curricula.
-Develop and maintain the longitudinal curriculum calendar ensuring alignment with institutional schedules and room availability.
-Oversee room scheduling technology support and accurate record-keeping for course schedules and content including assessments and student progress.
-Support course preparation including syllabus creation posting course materials and objectives in the Learning Management System (LMS) ensuring accessibility of pre-session assignments for learners and maintaining accurate faculty assignments for evaluation purposes
-Support the curriculum and course faculty by coordinating workshops make-up sessions and required equipment or space.
-Collaborate with simulation center staff to ensure workshop readiness including managing standardized patient scheduling and equipment needs.
-Track student participation in workshops pre-assignments and online point-of-care ultrasound (POCUS) coursework.
-Manage open lab sessions for ultrasound practice and maintain student attendance records.
Ensure compliance with institutional policies and guidelines.
Student Support and Communication
-Communicate schedules reminders and educational session details with students faculty and clerkship coordinators ensuring all communications are clear and timely.
-Monitor student attendance and track absence requests identifying patterns and generating reports to ensure timely communication and resolution.
-Coordinate with appropriate team members to reschedule missed sessions exams assignments or clinical time as required by policy.
AdministrativeSupport for the Office of Medical Education
-Assist with front desk operations for the Office of Medical Education (OME) providing superior customer service to all office visitors.
-Cross-train with and provide daily administrative support to the OME as indicated by OME leadership
-Proctor examinations ensuring compliance with institutional policies and procedures.
-Actively participate in programs and initiatives to support the educational mission of the institution.
-Provide administrative support for special events including but not limited to: transition courses -Student Honors Day Faculty Teaching Awards Match Day Hooding Ceremonies and graduation ceremonies.
-Perform other duties as assigned.
Position will remain open until filled.
Virginia Commonwealth University is an equal opportunity employer.
VCU is committed to hiring veterans! VCU will include a veterans period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!
Minimum Hiring Standards:
-Bachelors degree or equivalent related work experience.
-Demonstrated ability to utilize web-based software including learning management systems Google documents Adobe Acrobat and other web-based data collection tools. Proficiency with all Microsoft Office products.
-Demonstrated exceptional written and verbal communication skills with a proven ability to engage effectively with diverse audiences.
-Strong organizational skills with attention to detail and ability to prioritize and manage multiple tasks simultaneously.
-Ability to work both collaboratively within the OME team and independently with faculty and students.
-Demonstrated ability to resolve issues and engage in effective problem solving. Demonstrated ability to prioritize and complete a dynamic task list is required. Must be precise thorough and reliable and perform daily activities with minimal supervision.
-Highly developed organization skills are required along with a confirmed ability to maintain confidentiality and pay attention to details.
-Demonstrated ability to work in and foster an environment of respect professionalism and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU.
Preferred Hiring Standards:
-Experience in an academic setting preferably with student affairs medical education or academic program coordination.
-Familiarity with medical or higher education processes and policies
Brittany Usera
Required Experience:
IC
Employment Type
Full Time
