Procurement Analyst
Procurement Analyst
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Job Description
About the New York City Police Pension Fund
The New York City Police Pension Fund (NYCPPF or the Fund) is dedicated to providing superior service to its 33000 active members and 53000 retired members of the New York City Police Department (NYPD). We remain committed to providing courteous professional service by providing customized attention throughout our lifelong partnership with the uniformed staff of the NYPD and their families. We are looking for individuals with passion dedication and commitment to excellence and innovation who are interested in adding to our dynamic and collaborative work environment. Please visit us at to learn more.
Job Description
The Procurement Unit oversees all purchases for the Police Pension Fund while reviewing contracts for various goods and services in accordance with the Citys Procurement Rules and Procedures.
The New York City Police Pension Fund is seeking a Procurement Analyst to join the Procurement Unit a division of Financial Management. Under the supervision of the Agencys Chief Contracting Officer (ACCO) the selected candidate will be required to perform procurement tasks that include but are not limited to the following:
I. Procurement Management
-Review requisitions submitted by business units for accuracy and determine appropriate procurement methods.
-Resolve discrepancies by consulting with end users and ensuring adherence to procurement policies.
-Prepare and process purchase orders contracts and agreements across various procurement methods.
-Recommend contract renewals additional funding or defunding of existing service contracts as needed.
-Identify procurement-related challenges and propose effective solutions.
II. Market Research and Analysis
-Conduct market research for goods and services that are complex or technical in nature.
-Analyze current market conditions and evaluate bids based on pricing quality and vendor reliability.
-Maintain detailed procurement logs and analyze vendor financials performance metrics and associated risk factors.
III. Vendor Communication
-Communicate with vendors to request necessary documentation and ensure timely complete submissions.
-Review vendor documents for completeness and compliance with procurement requirements.
-Process vendor responsibility determinations and performance evaluation forms.
IV. Compliance and Documentation
-Ensure full compliance with agency city state and federal procurement regulations including Procurement Policy Board Rules.
-Prepare and maintain accurate procurement records both physical and digital.
-Draft internal memorandums fiscal summary reports and solicitation documents (e.g. RFPs RFIs RFQs IFBs).
-Assist in the development and refinement of procurement documentation and templates.
V. Reporting and Monitoring
-Monitor funding allocations and expense reports for active contracts and projects.
-Track critical renewal dates for service contracts including software and maintenance agreements.
-Compile required reports for supervisory staff and the Agency Chief Contracting Officer (ACCO).
VI. Customer Service
-Provide responsive and professional customer service to internal departments and external stakeholders.
-Assist departments in aligning procurement strategies with budgetary and operational needs.
-Respond to procurement-related inquiries and resolve issues promptly.
VII. Additional Duties
-Attend agency meetings and communicate procurement updates verbally and in writing.
-Manage the procurement and distribution of agency inventory and conduct monthly inventory counts.
-Perform other special projects and assignments as required.
Work Location: 233 Broadway New York NY 10279
Shift: 9:00 AM 5:00 PM
HOW TO APPLY
Go to and search for Job ID#: 722552
Candidates must be permanent or reachable on a viable civil service list in the Procurement Analyst title to be considered for this position unless you are applying through the 55-a program.
This position is open to qualified persons with a disability who are eligible for the 55-a Program Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program.
Salary: The hiring rate being offered for this position is $58000. If you possess the preferred skills above consideration will be given to offer you a maximum annual salary of no more than $60000. The salary is non-negotiable.
Additional Information
NOTE: This is a full-time on-site position. The incumbent will be required to report to the office on a regular basis.
A career with the New York City government provides employees with a comprehensive benefits package. As a City employee you and your family will have access to a range of benefits that are designed to make your City career very rewarding including a Pension Plan with the New York City Employees Retirement System that offers health insurance benefits upon retirement. Please speak with your Human Resources Representative to learn more.
PROCUREMENT ANALYST - 12158
Qualifications :
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods services construction or construction-related services or professional technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college and 18 months of satisfactory full-time professional experience as described in 1 above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in 1 above; or
4. A combination of education and/or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 1 above.
To be eligible for placement in Assignment Level III individuals must have after meeting the minimum requirements either one year served at Assignment Level II or two additional years of the experience described in 1 above at least one year of which must have been supervisory or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
