Administrative Assistant- Master of Social Work Program

Concordia University is a Lutheran higher education community committed to helping students develop in mind body and spirit for service to Christ in the Church and in the world.

Position Summary

Concordia University is seeking applications for a part-time non-exempt staff position of Administrative Assistant in the Master of Social Work (MSW) Program. The Administrative Assistant will play a key role in supporting the MSW Field Director and faculty by providing administrative and operational assistance related to field education. Responsibilities include coordinating with clinical sites identifying and developing new placement opportunities managing affiliation agreements maintaining the field placement database and performing additional administrative tasks to support the efficient operation of the MSW field education program.

Job Duties & Responsibilities

• Promote the mission of Concordia University to all faculty staff students and to the community at large
• Promote effective working relationships among faculty staff students alumni professionals and the general public
• Manage the on boarding process for field placements
• Manage the clinical contracts/affiliation agreement process
• Updating of credentials and licensing for all field work instructors
• Maintain regular updates to professional databases
• Provide support for program events such as student orientations field instructor orientation field instructor drop-in sessions and other events as needed
• Initiate and maintain student alumni and professional contact databases
• Participate in the ongoing evaluation of the MSW Program; this may include attendance at faculty meetings
• Assist in preparing program accreditation write ups and onsite visit assessments as required by respective accreditation bodies
• Assist with clinical placement requests as assigned by the MSW Field Director
• Access and utilize educational software
• Assist with student background check requirements
• Perform other duties as assigned

Knowledge Skills & Abilities

• Excellent organizational skills
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Knowledge:

• Understanding of social work education field placement processes or clinical training models (preferred)
• Familiarity with higher education operations policies and accreditation requirements
• Knowledge of managing affiliation/clinical contracts
• Basic understanding of HIPAA FERPA and confidentiality protocols
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint)
• Knowledge of database management
• Familiarity with educational platforms or software (e.g. learning management systems placement tracking tools)

Skills:

• Strong administrative and organizational skills - ability to manage multiple tasks and deadlines
• Excellent communication skills - written and verbal for interaction with students faculty and clinical partners
• Attention to detail - especially when managing contracts credentialing and data entry
• Event coordination - ability to plan and support orientations drop-in sessions and field events
• Problem-solving skills - ability to troubleshoot placement or contract issues with professionalism
• Database entry and maintenance - ensuring accurate up-to-date records
• Collaboration skills - working effectively with internal and external stakeholders
• Time management - prioritizing tasks in a part-time deadline-driven role

Abilities:

• Ability to uphold and promote the mission and values of Concordia University
• Ability to maintain confidentiality and professionalism at all times
• Ability to work independently and take initiative while also functioning as part of a team
• Ability to manage and track multiple affiliations credentialing records and student placements
• Ability to adapt to changing priorities and needs within the program
• Ability to interact with diverse populations including students professionals and community partners
• Ability to learn new technologies and platforms used in higher education and field education
• Ability to contribute to accreditation processes and assist in preparing reports

Education & Experience

An undergraduate degree is preferred and/or three to five years of general office experience that include an advanced level use of Microsoft Office especially Excel Access Word and Outlook. Previous experience working in academia is a plus.

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a part-time non-exempt (hourly) staff position. The starting wage may be determined upon education and/or experience. Tuition benefits are available for employees; however there are no other benefits associated with this position.

Application Instructions

To receive full consideration all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal state and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race color sex pregnancy national origin (including ancestry) citizenship status physical or mental disability age marital status gender veteran or military status predisposing genetic characteristics domestic violence victim status or any other characteristic protected by federal state or local laws.

However CU is an institution of the LCMS and to the extent allowed by law CU reserves the right to give preference in employment based on addition preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet CU recognizes only male LCMS ordained Ministers of the Gospel but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program including all equal employment opportunity activities as required by federal state and local agencies. If any employee or applicant for employment believes this policy has been violated he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited co-educational liberal arts school offering more than 72 undergraduate majors over 35 masters degree programs and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.