Office and Division Coordinator
Office and Division Coordinator
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Job Description
Schedule: Full-time primarily in-person at Foxboro headquarters
Who We Are:
Founded in Brockton MA in 1975 BAMSI is a 501(c)3 nonprofit organization bringing people and services together. Over the years we have become one of the most trusted organizations working with children families individuals and seniors to enrich their lives. At its core BAMSI is about building connections with people and services. Each year our organization impacts the lives of more than 50000 individuals. BAMSIs mission is to meet each person where they are so they can learn grow and thrive. BAMSI is committed to Diversity Equity Inclusion Justice and Accessibility; to creating a holistic system of care; and to abolishing the stigmas surrounding mental illness disability and addiction.
Why BAMSI:
Hear what some of our employees have to say about their career journey with BAMSI.
What We Offer:
- Time Off - 4 weeks combined vacation personal and cultural holiday
- 12 paid holidays
- 2 weeks Sick Time
- Highly Specialized Paid Trainings including opportunity to earn CEUs
- HSA and Competitive Benefit Package
- 403B plan with discretionary match
- Wellness Activities
- Employee Assistance Program
- Career Development Opportunities
What Youll Do:
Were seeking a highly organized multitasker to provide executive support to our Vice Presidents while ensuring smooth operations at our Foxboro Administration Offices. This dynamic role combines high-level administrative work office management and coordination of our per diem nursing pool perfect for someone who thrives on variety and making systems work better.
Executive Support
Provide direct administrative support to division VPs
Conduct research analyze clinical data and assist with special projects
Maintain organizational charts and run monthly on-call reports
Office Leadership
Serve as primary receptionist and manage front office operations
Coordinate onboarding badge administration and interview scheduling
Manage conference rooms training setups and office supplies
Per Diem Nursing Coordination
Schedule and track training requirements for nursing staff
Conduct monthly check-ins and manage compliance documentation
Process contracts review timecards and handle payroll coordination
Data & Compliance
Generate reports and analyze scheduling data
Ensure staff compliance with health requirements (TB tests N95 fit testing)
Monitor and audit timecard codes for accuracy
What You Bring:
3-5 years office/administrative experience (Bachelors degree preferred)
Exceptional organizational and communication skills
Strong analytical abilities with advanced Excel proficiency
Experience in healthcare staffing/scheduling (a plus)
Professional demeanor with excellent customer service skills
Why Join Us
Impactful role supporting leadership and clinical operations
Varied responsibilities no two days are the same
Opportunity to improve systems and processes
Supportive team environment
Required Experience:
IC
Employment Type
Full Time
