Penn State Alumni Association - Engagement Team, Office Manager
Penn State Alumni Association - Engagement Team, Office Manager
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$ 42100 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
Penn State is currently seeking a Office Manager in supporting Penn State Alumni Association - Engagement Team. As a member of the Division of Development and Alumni Relations you can play an integral role in Penn States future and contribute to one of the most successful fundraising and alumni relations operations in the country.
Reporting to the Executive Director of Engagement and working closely with Penn State Alumni Association - Engagement Team as well as other partners the Penn State Alumni Association - Engagement Team Office Manager will:
Plan organize support and coordinate daily office activities and administrative processes within the Penn State Alumni Association - Engagement Team office;
Articulate Penn States needs ambitions and values through excellent informal and formal communications;
Plan organize support and coordinate daily office activities and administrative processes within an office or unit
Greet visitors and provide information; review respond to and direct inquiries
Provide support for scheduling personal calendars and travel arrangements
Coordinate meeting logistics including scheduling material preparation and agendas
Compose review and distribute internal and external communications
Collect organize research and analyze information and data to prepare reports presentations summaries contracts and proposals
Create and maintain files and databases
Monitor and maintain budget process financial transactions track expenditures process budget revisions and assist with budget preparation and projections
Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
Support and coordinate special events; reserve spaces develop itineraries prepare materials coordinate work between teams and serve as point of contact with vendors
May perform non-routine and confidential administrative duties and proxy responsibilities as authorized
May coordinate work assignments of department/unit support employees to ensure efficient work flow and process
Will interview train and direct the work of other support staff students and wage payroll personnel
The successful candidate will have:
Experience as administrative assistant including supervisory experience;
A strong attention to detail;
A dedication to and understanding of the skills required to build relationships with various communities;
Exemplary interpersonal and communication skills;
A proven ability to self-motivate and work both independently and as part of a team;
A commitment to professional development learning and being mentored.
DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NonePenn States Division of Development and Alumni Relations
If you believe in the power of higher educationand philanthropyto shape the public good youll excel right here in Penn States Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers alumni relations professionals communicators event planners financial experts and more there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at and explore the success of our most recent campaign at .
Building a Career and a Life at Penn State
Across all campuses and an online World Campus our 100000 students and 17000 faculty and staff know the real measure of success goes beyond the classroomits the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: position is based at the University Park campus located in State College Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country with excellent public schools beautiful parks and other natural assets and a broad range of cultural and athletic events and venues: and
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $42100.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
IC
Employment Type
Full-Time
