Executive Assistant
Executive Assistant
Posted on :
07-08-2025
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1 Vacancy
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Job Description
Responsive recruiter
Position Summary
The Vilna Shul Bostons Center for Jewish Culture is a vibrant and financially healthy organization with a 4 Star Charity Navigator rating. The Executive Assistant plays a vital role in supporting the Executive Director. As a key member of the executive leadership office this individual must demonstrate professionalism discretion proactive organizational skills and excellent project management. This manager level position provides comprehensive support to the Executive Director manages complex scheduling monitors and tracks the progress of essential leadership projects across the organization acts as a liaison between the Executive Director and various key individuals and helps to ensure the smooth day-to-day operations of the organization.
This role involves planning executing and delivering special administrative and executive office projects often requiring collaboration with various internal and external stakeholders.
Reporting to and working closely with the Executive Director the Executive Assistant will have important responsibilities in carrying out the goals of the organization.
Salary: $65000 $75000 commensurate with experience
Benefits: Competitive benefits package
Start date: Negotiable September 2025 preferred
Key Responsibilities
- Administrative Support: Handle office management duties organize reports and documents and maintain records.
- Scheduling and Calendar Management: Manage the Executive Directors calendar schedule meetings and appointments and coordinate various operational flows.
- Project and Resource Management: Manage and monitor project plans timelines and budgets for a range of institutional priorities and special projects in an organized manner from onset to completion.
- Communication and Correspondence: Maintain clear and effective communication with staff and stakeholders. Manage the executives communication flow including drafting emails preparing memos etc.
- Collaboration and Team Management: Work effectively with internal and external teams to achieve project goals.
- Staffing Events: Staff 2-4 programs monthly including High Holiday programming. Must be willing to work nights and weekends.
Skills and Qualifications
- Excellent interpersonal and written communication skills to interact with stakeholders.
- Ability to prioritize tasks manage multiple projects and meet deadlines.
- Ability to manage work plans track outputs and maintain accurate data systems.
- Understanding of organizational budgets and financial oversight is preferred.
- Ability to analyze data identify problems and develop solutions.
- Experience researching analyzing and or writing grants is preferred.
- Exercises ethical standards integrity & sound judgement in handling confidential matters.
- Approaches challenges with optimism adaptability and a collaborative spirit.
- Experience with Microsoft Office (Word Excel PowerPoint) Google Suite HubSpot and other relevant software.
- Understanding of the Jewish an/ or arts sector is preferred.
- Minimum of 5 years of relevant experience in office administration calendar management and project management in small to mid-size organizations.
Apply Now
To apply please submit a cover letter and resume in one pdf using the apply button on this page or at No phone calls please. If you are having trouble uploading please email
Applications will close on July 27 2025. Applicants will be interviewed on a rolling basis. We thank you for your interest in career opportunities at The Vilna.
About Us
The Vilna Shul Bostons Center for Jewish Culture is a cultural center in a historic synagogue building in downtown Boston. Our mission is to spark excitement and curiosity about Jewish arts and culture and our American immigrant story through vibrant and meaningful experiences. Our vision is to be a place where arts culture tradition and ideas power personal connections community and the pursuit of a more inclusive 2025 The Vilna merged with the Jewish Arts Collaborative rapidly expanding our Jewish arts and culture offerings.
The Vilna Shul provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements The Vilna Shul complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
About Us
Mission
The Vilna Shul is a cultural center in a historic synagogue building in downtown Boston. Our mission is to spark excitement and curiosity about Jewish arts and culture and our American immigrant story through vibrant and meaningful experiences.
The Vilna Shul is a cultural center in a historic synagogue building in downtown Boston. Our mission is to spark excitement and curiosity about Jewish arts and culture and our American immigrant story through vibrant and meaningful experiences.
Vision
Our vision is to be a place where arts culture tradition and ideas power personal connections community and the pursuit of a more inclusive society.
Our vision is to be a place where arts culture tradition and ideas power personal connections community and the pursuit of a more inclusive society.
Values
- Welcoming and Inviting - Guided by the Jewish value of welcoming the stranger the Vilna is inclusive and open to people of all backgrounds. We believe that we must do and act with kindness and respect for everyone.
- History and Tradition - Rooted in ancient traditions Jewish culture continues to evolve. The Vilna brings people together to learn about this ever changing story as it is unfolding.
- Meaning and Relevance - It is in our nature as humans to seek meaning and purpose in our lives. The Vilna identifies and organizes experiences that are timely and compelling to help people better understand themselves and the world they live in.
- Belonging and Connection - No matter our stage in life we need to feel that we are part of something larger. We provide opportunities for shared experiences to help ground you combat loneliness and lift you up in moments of both joy and sadness.
- Creativity and Ideas - The arts offer new avenues for discovery and learning. By introducing inspired and out-of-the-box experiences we cultivate memorable moments that spark reflection and growth.
Employment Type
Full-Time
Key Skills
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