We are urgently hiring an Executive Assistant for the CEO. The ideal candidate must be fluent in Spanish and able to start immediately.
We are urgently hiring an Executive Assistant for the CEO. The ideal candidate must be fluent in Spanish and able to start immediately.
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our CEO. The successful candidate will play a pivotal role in managing various strategic projects ensuring efficient operations and facilitating effective communication both internally and externally.
Key Responsibilities:
Calendar Management: Organize and manage the executives calendar scheduling meetings and appointments efficiently.
Communication Management: Handling emails phone calls and other forms of communication on behalf of the executive including screening responding and redirecting as necessary.
Administrative Support: Providing administrative support such as drafting correspondence preparing documents and maintaining records.
Booking Appointments: Handle the booking of appointments with clients vendors and other stakeholders. Making travel arrangements including booking flights hotels transportation and creating travel itineraries.
Order Entry: Process and manage order entries accurately and promptly.
Email Moderation: Monitor and manage the executives email inbox prioritizing and responding to emails as needed.
New Customer Outreach: Conduct outreach to potential new customers setting up initial contact and follow-up.
LinkedIn Presence: Manage and enhance the executives LinkedIn profile and presence ensuring consistent and professional engagement.
Meeting Coordination: Coordinating and scheduling meetings preparing agendas taking minutes and following up on action items.
Information Management: Managing and organizing information files and documents both physical and digital to ensure easy access and retrieval.
Project Assistance: Assisting with special projects research tasks and presentations as needed.
Client Relationship Management: Building and maintaining relationships with clients stakeholders and business partners on behalf of the executive.
Financial Management: Assisting with financial tasks such as expense tracking budget management and invoice processing.
Problem Solving: Handling ad-hoc requests troubleshooting issues and finding solutions to problems as they arise.
Qualifications:
Bachelors degree in Business Administration Management or a related field (Masters degree is a plus).
Proven experience in project management and executive support roles.
Exceptional organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficiency in data analysis and reporting tools.
Ability to maintain confidentiality and handle sensitive information.
Strong problem-solving skills and the ability to work under pressure.
Proficiency in Microsoft Office Suite and project management software.
Proactive adaptable and a self-starter.
Must have a reliable internet connection
If you possess the skills we are looking for we encourage you to apply and join our dynamic team. Flexibility to work within a US time zone is required; specific schedules will be discussed during the interview. Please send us your updated resume to and we will promptly schedule an interview for you!
We look forward to your application!
Required Experience:
Senior IC
Employment Type
Contract
