Administrative Assistant
Administrative Assistant
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$ 50000 - 75000
1 Vacancy
Job Description
About Exponent
We are committed to engaging multidisciplinary teams of science engineering and regulatory experts to empower our clients with solutions that create a safer healthier more sustainable world. For over five decades weve connected the lessons of past failures with tomorrows solutions to advise clients as they innovate technologically complex products and processes ensure the safety and health of their users and address the challenges of sustainability.
Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent youll contribute to the diverse pool of ideas talents backgrounds and experiences that drives our collaborative teamwork and breakthrough insights. Plus we help you grow your career through mentoring sponsorship and a culture of learning. Thanks for your interest in joining our team!
Key statistics:
- 1100 Team members
- 950 Consultants
- 640 Ph.D.s
- 90 Disciplines
- 30 Offices globally
Our Opportunity
We are currently seeking an Administrative Assistant for our Los Angeles CA this role you will work as part of an administrative team of three responsible for performing a wide variety of diverse administrative tasks to provide a high level of support for our professional consultants.Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.
The ideal candidate should be eager to learn detail-oriented have strong editorial skills work well with others and have a proactive can-do will-do attitude.
You will be responsible for
Consultant Support
- Setting up new projects in our electronic system
- Running project conflict checks
- Drafting retention letters and statements of work
- Ensuring all projects are set-up accurately and work product complies with corporate policy
- Editing documents including formatting grammar/spelling general content review and sometimes editing large (250 page reports)
- Organizing project documents
- Printing and collating project binders
- Calendaring for consultants
- Arranging travel for consultants
- Running project reports
- Preparing and processing expenses
- Assisting with accounts receivable collection invoicing purchasing
- Assisting consultants with ad-hoc requests
General Office Support
- Coordinating onsite meetings for internal and external client meetings including setting up web conference systems order catering room set up/clean up
- Assisting with candidate interview support (preparing conference room setting up laptops for presentations)
- Contributing to the in-office culture through event coordination and planning
- Assisting with the onboarding of new hires
- Collaborating with the administrative team to identify areas for improvement and proactively lead or assist with creating solutions and implementation
- Facilities maintenance tasks as needed
You will have the following skills and qualifications
You will have the following skills and qualifications
- Bachelors Degree is preferred
- Minimum 3 years experience providing administrative support to a team
- High level of attention to detail and the ability to manage several tasks simultaneously
- Working experience and advanced knowledge of Microsoft Office including Word Excel PowerPoint Outlook Teams
- Strong editorial skills
- Working experience with Vision/VantagePoint (Deltek) is a plus
- Prior experience with running conflict checks is a plus
- Experience working in a professional services firm or law firm is a plus
- Must be able to demonstrate strong organizational planning monitoring of tasks and follow-up skills
- Demonstrated problem-solver
- Committed to quality work product both for independent tasks and team projects
- Demonstrated self-starter that is dependable andshows initiative
- Motivated and committed to learning new systems processes skills
- Ability to multi-task work under critical time deadlines re-evaluate priorities and interact with all levels of professional staff
- Exposure to sensitive information will necessitate considerable use of tact diplomacy discretion and judgment
- Must be able to lift push pull a minimum of 20 lbs.
Life @ Exponent
To learn more about life at Exponent and our impact please visit the following links:
Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.
Work Environment
At Exponent we have found that in-person interactions deepen employee engagement and are crucial for development for realizing the full potential of our talented and diverse teams and for building a more inclusive workplace where all have a sense of our offices you can expect a supportive culture and a collaborative dynamic multi-disciplinary work environment.
Compensation
The base salary range for this position is $50000- $75000 depending on experience and capabilities which will be assessed during the interview process.
Salary Range
Benefits you will enjoy
Access benefits information on our page:
If you need assistance or accommodation due to a disability you may email us at .
Job Locations
Employment Type
Full-Time
