Administrative Project Assistant - Marbella

About Us

At RavenPack we are at the forefront of developing the next generation of generative AI tools for the finance industry and beyond. With 20 years of experience as a leading big data analytics provider for financial services we empower our clientsincluding some of the worlds most successful hedge funds banks and asset managersto enhance returns reduce risk and increase efficiency by integrating public information into their models and workflows. Building on this expertise we are now launching a new suite of GenAI and SaaS services designed specifically for financial professionals.

Join a Company that is Powering the Future of Finance with AI

RavenPack has been recognized as the Best Alternative Data Provider by WatersTechnology and has been included in this years Top 100 Next Unicorns by Viva Technology. Were now preparing to launch a next-generation platform aimed at transforming financial decision-making.

Job Overview:

We are seeking a highly organized and bilingual (English and Spanish) Administrative Project Assistant to join the Office of the CEO. This role combines administrative support with hands-on project coordination including event planning and content creation.

A key focus of the role will be assisting with the preparation and execution of our upcoming three-day corporate conference scheduled for mid-December in Mlaga. The selected candidate will contribute to pre-event planning at our Marbella office and support logistics during the event.

The ideal candidate is highly organized proactive and versatile with the ability to juggle multiple priorities while maintaining a high level of professionalism.

Key Responsibilities:

Administrative Support:

• Assist in managing the CEOs calendar scheduling meetings and ensuring efficient time management.
  

• Coordinate travel arrangements and prepare itineraries for the CEO.

• Overseeing occasional errands and ensuring the CEOs needs in the office are met.
  

• Maintain confidentiality and exercise discretion when handling sensitive information.

Project coordination

• Assist in organizing corporate events including conferences and team-building activities for the management team.

• Support the coordination of specific projects ensuring timely and high-quality delivery.

• Liaise with cross-functional teams to execute initiatives effectively.

Content Creation:

• Assist in designing engaging presentations and materials for the CEOs meetings public speaking engagements and training sessions.

• Research and collect internal digital assets to create social media posts

• Collaborate with relevant departments to ensure consistent branding and messaging.

Administrative Duties:

• Prepare and process expense reports and budgets for CEO-related activities and projects.

• Maintain organized records and files for easy retrieval and reference.

• Conduct research and compile data to support decision-making and planning.

Requirements:

• Bachelors degree in Business Administration Communications related field or equivalent experience.
  

• Experience in administrative support project management or event coordination is highly desirable.

• Organizational Skills: Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Communication: Excellent verbal and written communication skills with an eye for detail.

• Technical Proficiency: Proficient in Microsoft Office Suite presentation tools and social media platforms.

• Content Creation and Presentation Design: Skilled in creating presentations and social media content including visual and written materials that support executive communications and branding.
  

• Reporting and Documentation: Able to put together basic reports and summaries to share key information clearly.

• Problem-Solving: Strong analytical and problem-solving skills with the ability to anticipate needs and take initiative.

• Interpersonal Skills: Professional demeanor with the ability to work collaboratively across all levels of the organization.

• Adaptability: Thrives under pressure and adjusts to changing priorities with ease.
  

• Confidentiality: Able to handle confidential information with discretion and trustworthiness.

Desirable:

• A valid drivers license and a car

Whats in it for you

• International Culture: With its headquarters in Marbella Spain and presence in New York and London RavenPack takes pride in being a truly diverse global organization.

• Competitive Salary: In RavenPack we believe that your time and experience needs to be fairly rewarded.

• Continuous learning: We provide the support needed to grow within the team.

• Innovation: Innovation is the key to our success so we encourage you to speak up and tell us about your vision.

• Diversity is in our DNA! You will work in an international environment (over 29 nationalities and 24 languages spoken!)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion colour national origin gender sexual orientation age marital status veteran status or disability status