Office Manager / Executive Assistant

Verra Mobility is a global leader in smart mobility. We develop technology-driven solutions to make transportation safer and more convenient worldwide. We work with police departments and municipalities across North America the Asia Pacific and Europe to install safety cameras including red-light speed and school bus stop arm cameras. We manage tolling transactions and violations for the worlds largest commercial fleets and rental car companies serving over 8.5 million vehicles whilst via our proprietary connected systems are processing nearly 165 million transactions each year for more than 50 tolling authorities.

Our values

Verra Mobility is a vibrant and rapidly expanding company that places people at the heart of everything we do. We wholeheartedly embrace our core values: Do Whats Right Lead with Grace Win Together and Own Itin our every interaction with our customers and dedicated team members.

To support our business as we look forward and drive our market leading road safety solutions forward we look to engage a committed full time Executive Assistant / Office Manager to work alongside our talented teams globally and from our International Head Office South Melbourne.

This is a permanent full-time role based at our South Melbourne office (5 days).

The role:

As part of our Government Solutions division we are looking for a skilled Executive Assistant / Office Manager to support our Senior Vice President & Managing Director International (SVP) and provide essential administrative and operational assistance to our International Leadership this critical role you will manage executive priorities streamline business operations and ensure the seamless functioning of our Melbourne office. As the SVPs trusted partner you will handle scheduling travel expenses and communications while overseeing office facilities and administrative processes. Join us in shaping the future of road safety with innovative solutions that save lives.

As an EA/Office Manager at Verra Mobility you will:

• Provide high-level executive support to the SVP including calendar management travel coordination and expense processing.
• Assist the International Leadership Team with administrative tasks document preparation and project coordination.
• Prepare reports presentations and correspondence for executive use.
• Oversee office operations facilities and relevant vendor management to maintain an efficient workplace.
• Handle office procurement budget tracking and invoice processing.
• Manage end-to-end travel logistics including flights accommodations and visa arrangements.
• Support new employee onboarding including workspace setup and office orientation.
• Act as the primary contact for internal and external stakeholders to ensure smooth communication and collaboration.

Who are you

You are a highly organised and proactive professional with 5 years of experience in executive support office management or business administration (preferably for a multinational across international time zones). With a Cert IV in Business Administration (preferred) and a strong background in managing executive priorities business operations and office facilities you excel in fast-paced environments handling multiple tasks with efficiency and discretion. Your high proficiency in MS Office Suite (with SAP By Design or ERP experience preferred) enables you to streamline processes and support leadership effectively. You have excellent communication and interpersonal skills allowing you to build strong relationships with executives stakeholders and vendors. A problem-solver by nature you anticipate needs improve workflows and ensure seamless office operations. With a full valid Australian Drivers License and the ability to work onsite 5 days per week you are a trusted and reliable partner in supporting leadership and driving business efficiency.

To apply click below submitting your resume and a cover letter detailing your suitability for the role. We look forward to your application!

We value the unique backgrounds experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people those identifying as LGBTQIA females people of all ages with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.