Document Production Specialist
Document Production Specialist
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Job Description
Job Description
EisnerAmper a premier accounting and business advisory firm is seeking a Document Production Specialist to join our Marketing team to support the Advisory team. This production-focused role is responsible for the visual formatting and desktop publishing of sales and proposal materials with an emphasis on speed accuracy and brand consistency. This individual will help enhance the visual clarity and impact of our client-facing documents by applying expert-level formatting to proposals pitch decks and other deliverables.
The Document Production Specialist will play a key role in helping growth and sales teams deliver high-quality on-brand materials under tight deadlines. The role requires an individual who can follow direction anticipate formatting needs and proactively manage task completion across multiple concurrent projects.
Roles & Responsibilities
Provide formatting and production support for proposal documents pitch presentations placemats and templates (Microsoft Word and PowerPoint)
Recreate or reformat graphics charts callouts and other visuals based on Advisory proposal / sales/ content team input using templates aligned to EisnerAmper brand/style guides
Suggest improved layouts or additions of graphics if and where needed to improve overall document visualization and clarity
Apply consistent branding layout typography styles and document structure (headers footers TOC etc.)
Support multi-project execution working on multiple concurrent requests with quick turnaround times
Maintain visual libraries of proposal graphics templates and formatting tools for broader reuse across the firm
Work with the EisnerAmper Design team to ensure compliance with firm branding and visual standards
Support preparation of final submission-ready files if needed (PDFs print packages)
Collaborate with Proposal Managers Content Developers and Marketing on proposal formatting needs and intake
23 years of experience in desktop publishing proposal formatting or production graphics support
Experience supporting high-volume fast-paced teams with versioning revisions and formatting QA
Basic Qualifications
Proficient in Microsoft Word and PowerPoint especially template setup styles and layout formatting
Strong attention to detail in typography layout and structure formatting and spacing to create clean professional materials that enhance readability and visual impact.
Familiarity with SharePoint Microsoft Teams and file collaboration tools
Experience with photo editing (e.g. image cropping icon resizing and recoloring brand color palettes)
Familiarity with Adobe InDesign Illustrator and Acrobat
Strong project management skills with ability to manage multiple formatting projects at once balancing priorities and turnaround deadlines
Excellent time management and organizational skills
Strong communication and collaboration skills across virtual teams
Preferred/Desired Qualifications
Experience developing simple brand-aligned visual assets (e.g. infographics iconography slide layouts) using Adobe Illustrator or similar tools
Exposure to proposals or B2B or B2G sales documents (e.g. RFPs pitch decks fact sheets proposals on a page)
Familiarity with proposal or RFP submission processes including formatting requirements and compliance standards (page limits styles branding QA)
Basic knowledge of print production requirements (e.g. bleeds export settings color formats)
Experience working in a client-service environment or shared services team with an ability to take direction follow processes and escalate issues appropriately
Preferred Location:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
