Construction Coordinator
Construction Coordinator
Posted on :
04-08-2025
Employer Active
1 Vacancy
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Job Description
Job Title: Construction Coordinator
Job Title: Construction Coordinator
Pay: $20 - $30 per hour
FLSA Status: Hourly Non-Exempt
Reports to: Chief Service Officer
FLSA Status: Hourly Non-Exempt
Reports to: Chief Service Officer
Company Summary:
Midwest Petroleum is a retail petroleum and convenience store chain based in St. Louis Mo. We began
operating in 1946 and since 2002 the St. Louis Business Journal has recognized us as one of the top
150 privately owned businesses in St. Louis. Midwest Petroleum operates 60 stores within a 150-mile
radius that employs approximately 600 employees. Midwest Petroleum markets fuel through the ZX
Conoco and Phillips 66 brands.
Midwest Petroleum is a retail petroleum and convenience store chain based in St. Louis Mo. We began
operating in 1946 and since 2002 the St. Louis Business Journal has recognized us as one of the top
150 privately owned businesses in St. Louis. Midwest Petroleum operates 60 stores within a 150-mile
radius that employs approximately 600 employees. Midwest Petroleum markets fuel through the ZX
Conoco and Phillips 66 brands.
Primary Purpose of Job:As the Construction Coordinator your primary responsibility is supporting Midwest Petroleums Special
Projects Team through comprehensive administrative financial and logistical coordination. Duties
include managing budgets processing AIA contracts and billing and generating project reports. Ensures
safety compliance support management in securing permitting and proposal development and facilitates
communication between internal teams stakeholders and third-party partners. This position contributes
to operational efficiency and profitability. It will also remain on-call to assist with ongoing and emergency
project needs.
Projects Team through comprehensive administrative financial and logistical coordination. Duties
include managing budgets processing AIA contracts and billing and generating project reports. Ensures
safety compliance support management in securing permitting and proposal development and facilitates
communication between internal teams stakeholders and third-party partners. This position contributes
to operational efficiency and profitability. It will also remain on-call to assist with ongoing and emergency
project needs.
Essential Duties and Responsibilities:
- Provide administrative support to the Construction and Special Projects teams.
- AIA contracts and billing process distribute and maintain tracking of all billing and/or invoices.
- Budget maintenance and variance reporting managing maintaining and tracking for team.
- Setting up new Projects including filing and retrieval of documents and project logs producing ongoingreports as requested.
- Pre-construction and procurement i.e. ordering materials process orders track delivery and managedelivery documentation/inventory of materials.
- Report Generating provide schedule updates progress tracking on projects schedule adjustments.
- Safety - conduct activities in a safe and healthy manner and work in accordance with established safety andcompany requirements.
- Coordinate job meetings including preparing agendas creating and distributing meeting minutes reservingfacilities and sending invitations. Attend job meetings and take meeting minutes when appropriate.
- Arrange for jobsite set-up to ensure all materials and equipment are available for JDM team at site mayinclude trailers dumpsters restroom facilities utilities and phone/data lines computer equipment andperipherals.
- Communicate and use the interpersonal skills required to properly assist management report to stakeholdersand other leadership members as requested by the manager and meet with any third-party project partners.
- Work to improve team efficiency and increase profits.
- Manage all work performed by construction teams to ensure it is completed safely and that all workmanshipmeets or exceeds industry standards.
- Determine needed resources (manpower equipment and materials) from start to finish with attention tobudgetary limitations.
- Secure all MDNR and OSFM permitting as required.
- Any other permits as needed.
- Provide estimated project cost/proposals.
- Provide regular reports quotes and updates for owners.
- Provide 24/7 support and on-call services for locations owned by MPC.
- May provide assistance in special projects and perform other duties as assigned including working withclients and attending job sites.
Education/Experience Qualifications
Highschool Diploma
Office experience: 1 3 years
Construction or Project Management experience: preferred
Preferred Skills/ Experience in:
Project Management Software Project Mates Procore etc.
Bluebeam or Professional Adobe Advanced PDF manipulation
PowerPoint or similar Assist with basic presentations and/or form creation
Zenput or other timesheet programs
Construction Drawings ability to read (basic) and interpret drawings
Highschool Diploma
Office experience: 1 3 years
Construction or Project Management experience: preferred
Preferred Skills/ Experience in:
Project Management Software Project Mates Procore etc.
Bluebeam or Professional Adobe Advanced PDF manipulation
PowerPoint or similar Assist with basic presentations and/or form creation
Zenput or other timesheet programs
Construction Drawings ability to read (basic) and interpret drawings
General Skill Requirements
In addition to the Essential Functions and Qualifications listed above to perform the job successfully an individual
must also possess the following General Skill Requirements:
Adaptability Adapts to changes in the work environment; Manages competing demands; Accepts criticism and
feedback; Changes approach or method to best fit the situation; ability to work with frustrating situations; work under
pressure and on an irregular schedule such as unscheduled overtime unanticipated changes in work pace; Works
with numerous distractions.
Attendance and Punctuality Schedules time off in advance; Begins working on time; Keeps absences within
guidelines; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Communications Expresses ideas and thoughts verbally; and in written form; Exhibits good listening and
comprehension; Keeps others adequately informed; Selects and uses appropriate communication methods.
Cooperation Establishes and maintains effective relations; Exhibits tact and consideration; Displays positive
outlook and pleasant manner; Offers assistance and support to co-workers; Works cooperatively in group situations;
Works actively to resolve conflicts.
Job Knowledge Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills;
Keeps abreast of current developments; Requires minimal supervision; Displays understanding of how job relates to
others; Uses resources effectively.
Judgment displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains
reasoning for decisions; Includes appropriate people in the decision-making process; Makes timely decisions; ability
to work with and maintain confidential information.
Problem solving Identifies problems in a timely manner; Gathers and analyzes information skillfully; Develops
alternative solutions; Resolves problems in early stages; Works well in group problem solving situations.
Quality Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve
and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Meets
productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly; Achieves
established goals.
Concentration Maintains attention to detail over an extended period continually aware of variations in changing
situations.
In addition to the Essential Functions and Qualifications listed above to perform the job successfully an individual
must also possess the following General Skill Requirements:
Adaptability Adapts to changes in the work environment; Manages competing demands; Accepts criticism and
feedback; Changes approach or method to best fit the situation; ability to work with frustrating situations; work under
pressure and on an irregular schedule such as unscheduled overtime unanticipated changes in work pace; Works
with numerous distractions.
Attendance and Punctuality Schedules time off in advance; Begins working on time; Keeps absences within
guidelines; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Communications Expresses ideas and thoughts verbally; and in written form; Exhibits good listening and
comprehension; Keeps others adequately informed; Selects and uses appropriate communication methods.
Cooperation Establishes and maintains effective relations; Exhibits tact and consideration; Displays positive
outlook and pleasant manner; Offers assistance and support to co-workers; Works cooperatively in group situations;
Works actively to resolve conflicts.
Job Knowledge Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills;
Keeps abreast of current developments; Requires minimal supervision; Displays understanding of how job relates to
others; Uses resources effectively.
Judgment displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains
reasoning for decisions; Includes appropriate people in the decision-making process; Makes timely decisions; ability
to work with and maintain confidential information.
Problem solving Identifies problems in a timely manner; Gathers and analyzes information skillfully; Develops
alternative solutions; Resolves problems in early stages; Works well in group problem solving situations.
Quality Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve
and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Meets
productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly; Achieves
established goals.
Concentration Maintains attention to detail over an extended period continually aware of variations in changing
situations.
Physical Requirements
This position is performed in a fast-paced environment with frequent exposure to general office equipment beverage
equipment coolers and any other site-specific equipment/factors. You could also encounter exposure to hazardous
materials and loud noises. This job requires the ability to walk stand bend and reach regularly. Must be able to
frequently be required to lift push or pull weight of at least 5 to 100 pounds. Ability to work in different Midwest
Petroleum Stations. Reasonable accommodation may be made to assist an otherwise qualified individual in the
performance of the job
This position is performed in a fast-paced environment with frequent exposure to general office equipment beverage
equipment coolers and any other site-specific equipment/factors. You could also encounter exposure to hazardous
materials and loud noises. This job requires the ability to walk stand bend and reach regularly. Must be able to
frequently be required to lift push or pull weight of at least 5 to 100 pounds. Ability to work in different Midwest
Petroleum Stations. Reasonable accommodation may be made to assist an otherwise qualified individual in the
performance of the job
Required Experience:
IC
Employment Type
Hourly
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