Executive Assistant, CLV Realty Commercial Brokerage
Executive Assistant, CLV Realty Commercial Brokerage
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Job Description
CLV Group is a premier Canadian real estate firm specializing in the acquisition development and management of high-quality real estate assets. We deliver exceptional returns by aligning strategic acquisitions with expertly executed developments innovative asset management and operational excellence. Our consistent performance is no accident - its driven entirely by the strength of our people.
What truly differentiates CLV is our belief that real estate can and should be a force for good. Were not just in the business of buildings; were in the business of building better communities. From office-to-residential conversions to mixed-use developments we approach every project through a lens of sustainability impact and long-term value.
Our culture is rooted in passion purpose and a strong sense of community. We cultivate thriving environments where residents businesses and neighbourhoods flourish. Philanthropy and social responsibility are embedded into our DNA ensuring that as we grow so do the communities we serve. We want to show the world that a business can scale AND do good at the same time.
CLV is at a pivotal moment of expansion. With aggressive growth projections and a robust pipeline of projects we are actively scaling across all areas of our business. For investors that means strong fundamentals and long-term value creation. For top-tier talent it means meaningful work career growth and a chance to be part of something transformative.
If you are a professional looking to build a rewarding career in real estate - CLV Group offers an unparalleled opportunity to grow contribute and make a lasting impact.
Find out more about our upcoming projects here: Real Estate Development Ottawa CLV Group.
It is important to note that this role is for CLV Realty Corporation Brokerage a key piece of CLVs total real estate platform. For reference for over 45 years CLV Realty Corporation has proudly served as a cornerstone of Ottawas real estate landscape focusing on the vibrant communities that make up our beloved Nations Capital and its surrounding areas. The expertise of our brokerage team spans a diverse range of properties from single-family homes of all sizes to apartment buildings owner-occupied multi-family properties like duplexes and triplexes and expansive building lots. Additionally this team specializes in commercial leasing offering a comprehensive portfolio of retail office and warehouse spaces. With top-notch agents dedicated to securing the best lease rates possible CLV Realty Corporation is the trusted partner for all your commercial real estate needs.
Today we are excited to share that we have an opening for an Executive Assistant to support our Managing Director and our Real Estate Brokerage team. This is a key administrative role within a high-performing team well-suited to an experienced professional who thrives in fast-paced entrepreneurial environments. The successful candidate is solutions-oriented trusted across all levels of the organization and brings a positive calm and get-it-done mindset. Known for exceptional judgment professionalism and attention to detail this individual ensures seamless operations and empowers leadership to focus on high-impact priorities.
In addition to the duties typically expected of an executive assistant responsibilities will include:
- Lead calendar and schedule management for senior team members coordinating internal and external meetings briefing materials and follow-ups.
- Prepare polished information packages and presentations for investors and key stakeholders.
- Anticipate operational needs and ensure meeting logistics travel coordination and document preparation are proactively addressed.
- Draft edit and format correspondence reports legal agreements and presentations.
- Track and follow through on outstanding items deadlines and bring-forward systems.
- Manage internal communications and support cross-functional alignment with key stakeholders.
- Uphold discretion and confidentiality in handling sensitive information and executive correspondence.
- Assist in planning and supporting corporate initiatives and events including research logistics and day-of execution.
- Maintain administrative systems including contact databases filing invoicing and records.
Qualifications & Profile:
- Experience in an executive assistant or senior administrative role ideally supporting senior leaders in real estate investment or high-growth corporate environments is preferred but not necessary. We will be excited by potential too!
- Known for integrity discretion and professionalism; consistently trusted to handle sensitive information.
- Highly organized detail-focused and dependable with excellent follow-through.
- Strong written communication skills and formatting abilities; experience preparing professional documentation for executive audiences.
- Comfortable working with financial documents legal agreements and investor materials.
- Proficient in the Microsoft Office Suite (Outlook PowerPoint Excel Word) and capable with communication and file management tools.
- Demonstrates excellent interpersonal skills and emotional intelligence; builds strong relationships across all levels.
- Able to thrive in a collaborative in-office environment contributing positively to team culture and responsiveness.
Most importantly we are a small yet mighty team. This is a roll up your sleeves help where you are needed kind of role. We are looking for a new team member who will be a culture builder and brand champion someone who will support our success when and as needed as our team will do for you when you need it.
This role is based in our offices five days a week giving you the opportunity to work closely with your colleagues learn from experienced professionals and grow in a highly engaged team environment.
Learn more about our working at CLV here: Talent and Culture - CLV Group
We are committed to diversity in our workforce and are proud to be an equal opportunity employer. We are excited to work with talented people period. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national or ethnic origin gender age disability sexual orientation gender identity and/or expression marital or civil status political affiliation family or parental status or any other status protected by the laws or regulations in the jurisdictions in which we operate.
We strive to make our website and application process accessible to all users. Accommodation is available upon request for candidates taking part in all aspects of the selection process. Please send an email to and let us know the nature of your request and your contact information. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.
Our team handles a lot of sensitive information which means we require all candidates that receive and accept employment offers to complete a background check before being hired.
Thank you for your time and desire to join our winning team and to play a critical role in developing future communities across Canada.
Only selected candidates will be contacted. No phone calls please.
We appreciate your interest in exploring an opportunity with CLV Group!
Employment Type
Full-Time
