Coordinator - Special Education Operations 2025-26
Coordinator - Special Education Operations 2025-26
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Job Description
POSITION OBJECTIVE:
The position of Coordinator Special Education Operationsis done for the purpose/s of providing administrative and logistical support for the Special Education Team schools and programs with a focus on the Special Education Services.
COMMITMENT TO EQUITY:
The Bellevue School District is committed to a diverse workforce representative of our students one that embraces and models cultural competency as an international community.
DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)
Supports the creation of the annual Special Education MSOC budget. Works collaboratively with the appropriate district staff to track and monitor department MSOC budget throughout the fiscal year.
Establishes work priorities; keeps administrators informed of significant or important items requiring review or action.
Coordinates with directors to develop and maintain contract work as required to implement Special Education services including but not limited to any required student/family services.
Supports and coordinates nonpublic agency (NPA) Family Travel for out-of-state individualized education programs (IEPs).
Oversees purchasing and invoicing for the Special Education Department.
Serves as Special Education Office Lead in support of the Special Education departments goals objectives and responsibilities.
Maintains and supports special education record keeping including coordinating student record retention processes.
Monitors department designated email for department correspondence internally and externally.
Demonstrates customer service by being responsive and timely; exhibits a positive attitude and interacts with others in a kind and professional manner
Facilitates the Districts transition to a paperless record keeping system in the Special Education Department.
Coordinates and organizes District responses for student services records requests and redactions as needed.
Coordinates the purchases distribution and inventory for evaluation/protocol materials in the Special Education Department.
Supports special education records compliance; receives reviews and monitors paperwork in compliance with federal state and district regulations; maintains records of missing compliance documentation and communicates with certificated staff to ensure regulatory compliance.
Supports compliance with translations requests of Special Education documents when necessary
Composes and creates correspondence and reports; formats information; performs word processing; performs spreadsheet creation.
Tracks the collection of data for staff incident/accident reports in collaboration with Human Resources.
Tracks and organizes restraint and isolation reports
Performs other job-related duties as assigned.
REPORTING RELATIONSHIPS:
Reports directly to and is supervised by the Executive Director of Inclusion and Accessibility
May supervise administrative support and other staff as designated by the Executive Director of Inclusion and Accessibility
EDUCATION & EXPERIENCE (positions in this class typically require):
Required:
High school diploma GED or equivalent
Two years District or school administrative support experience
Experience managing projects and tracking budgets
Preferred
Associates degree or equivalent in a professionally related field
Previous district and school experience in administrative support roles
Supervisory or equivalent experience
Allowable Substitutions
Non-school experience may be substituted for school or district experience
LICENSING REQUIREMENTS (positions in this class typically require):
None
KNOWLEDGE (position requirements at entry):
Demonstrates a general understanding of the Strategic Plan as an area of focus for the District
Understands basic financial and administrative procedures related to the position
Ability to self-manage time and work priorities with little or no supervision
Ability to work through conflict situations
SKILLS (position requirements at entry):
Possesses effective oral and written communication skills including those required for the preparation of documents and presentations
Demonstrates strong skills in writing grammar and punctuation
Possesses skills in various computer software applications required for the position
Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
Ability to meet and maintain punctuality and attendance expectations
PHYSICAL REQUIREMENTS:
Positions in this class typically require: stooping kneeling crouching reaching standing walking pushing pulling lifting finger dexterity grasping talking hearing seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents may be subjected to moving mechanical parts odors chemicals extreme temperatures inadequate lighting workspace restrictions and intense noises.
CONDITIONS OF EMPLOYMENT:
CTSA salary classification 5 $80625to $84868 (starting at $80625 annual salary) 40 hours per week for a 260-day annual assignment.
Medical dental vision long-term disability and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.
Bellevue School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights Racial Discrimination and Gender Expression or Identity Discrimination:
Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham or
Sex-based Discrimination including Sexual Harassment:
Title IX Coordinator: Jeff Lowell or
Disability Discrimination:
Section 504/ADA Coordinator: Kerince Bowen or
Mailing address for all three: 12111 NE 1st Street Bellevue WA 98005.
Required Experience:
IC
Employment Type
Full-Time
