Administrative Assistant (Evening Shift)

Pay Rate: $18-$21

Catholic Charities of Baltimore the Weinberg Housing and Resource Center is a low-barrier emergency shelter that provides homeless services to over 275 adult men and women each night in the City of Baltimore. Our services include shelter convalescent care breakfast and dinner showers laundry case management and a variety of life skills and empowerment classes with a focused goal of assisting residents in obtaining permanent housing.

Catholic Charities of Baltimore Weinberg Housing and Resource Center is currently seeking an Administrative Assistantwho will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks.The work schedule is Monday - Friday - 3pm - 11pm.

JOB DUTIES & RESPONSIBILITIES:

• Answers and transfers phone calls screening when necessary.
• Welcomes and directs visitors volunteers and clients ensuring positive and professional experiences
  while maintaining security and confidentiality as needed
• Maintains filing systems as assigned ensuring files are organized up-to-date and easily accessible.
• Retrieves information as requested from records email and other related documents; prepares written summaries of data and/or statistics when needed.
• Coordinates and schedules travel meetings and appointments for managers or supervisors efficiently handling all details including confirmed and logistics
• Helps Maintain donations
• Prepares schedules and agendas for meetings guaranteeing all participants are informed and all
  necessary materials are available.
• Schedules coordinates and tracks required training for managers and their staff verifying compliance
  with training deadlines and documentation.
• Maintains office supplies and coordinates maintenance of office equipment assuring availability and
  operational functionality of necessary resources
• Maintains a system for recording court appointed community service volunteers.
• Performs other duties as assigned

EDUCATION & EXPERIENCE REQUIREMENTS:

• High school diploma or GED.
• Four years of experience in an administrative role or equivalent combination of education and experience.

REQUIRMENTS & ABILITIES:

• Solid grasp of clerical procedures and systems such as managing Outlook calendar email and recordkeeping.
• Excellent verbal and written communication skills.
• Excellent relational and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to work with minimal direction or supervision.
• Ability to act with discretion tact and professionalism in all situations.
• Hearing and vision abilities within normal range (corrected) to observe and communicate with others.
• Requires the ability to utilize computer systems and software necessary to perform position functions. Basic Windows PC web browsing (i.e. Chrome Internet Explorer etc.) and Microsoft Outlook skills required. Other Microsoft Office application knowledge such as Word Excel PowerPoint Skype and OneDrive desired.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Sedentary work that primarily involves sitting/standing.
• Light work that includes moving objects up to 20 pounds.
• Moving about to accomplish tasks or moving from one work site to another.

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution
• Tuition Advancement
• Paid Parental Leave

Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety empowerment healing and self-care and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer