Ulspira Administrative Coordinator

RUlspira Administrative Coordinator (Open Date: 08/01/2025)

Location:

Plumsteadville PA (SGHCLS) - Healthcare - TGM - Therapeutics

How will you CONTRIBUTE and GROW

The coordinator is in charge of managing the full procure-to-payment cycle including creating purchase orders ensuring supplier payments and tracking shipments while also serving as the primary supplier contact for invoices and logistics. This role is crucial for inventory management involving daily tracking setting purchase limits and conducting cycle counts along with preparing outgoing shipments and developing KPIs for lead times and maintenance. Additionally youll support the commercial team by managing leads ensuring accurate customer invoicing tracking receivables and commercial KPIs handling customer complaints and organizing tradeshow logistics with marketing. This multifaceted position requires strong attention to detail problem-solving and communication skills

ESSENTIAL DUTIES AND ACCOUNTABILITIES TO BE EXECUTED IN THE USA AND CANADA

Operations

• create purchase request and purchase order in the system according to need

• ensure payment of suppliers

• follow up PR and POs from emission until the item arrives in stock

• ensure demo material and other shipments are fully complete and ensure that they were sent correctly

• be the touchpoint of suppliers (ALC iNOsystem Galamed and others) for invoices payments PO tracking lead time negotiation chose logistic method

• prepare shipments that leaves Ulspira dedicated facilities (like Lab in SMP - AT04)

• create and measure KPIs of lead time for all orders

• create and measure maintenance KPIs

• enter in SAP details of all maintenance done per device

• track daily inventory setting purchase limit for orders

• perform inventory cycle counts at specified intervals

• comply with all applicable facility guidelines and procedures

Others

• work closely with the commercial team to input lead information in the system (salesforce or google sheet) organizing the information.

• ensure customers are being invoiced correctly and follow up receivables with internal Airgas teams

• create and measure commercial KPIs (salesforce effectiveness)

• create and measure KPIs for complaints from service and clinical team ensure RAC are done documented and analyze trends to capture recurrent issues

• create customer accounts

• organize the logistics for tradeshows with marketing

• attention to detail problem solving and communication skills

Are you a MATCH

Duties listed below are representative of the knowledge skill and/or ability required to fulfill this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• requires bachelor degree

• strong analytical background

• 2 to 4 year degree or equivalent experience preferred High school diploma or equivalent mandatory.

• Strong customer service orientation skills to act as a single source for all customer requirements.

• Self-motivated

• Advance knowledge of Microsoft Office applications (Word Excel PowerPoint and Outlook) and SAP

• Nice to have Powerbi skills

• Highly organized to keep record of documentation

• Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals and ability to compute rate ratio and percentages

COMMUNICATION and/or CRITICAL THINKING SKILLS:

• Data driven mindset

• Manage personal efficiency and competing priorities.

• Ability to create read analyze and interpret general business data

• Ability to write routine business reports and business correspondence in English.

• Ability to effectively present information and respond to questions from employees and/or customers.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Benefits

We care about and support all Airgas associates. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical dental and vision plans vacation sick time floating holidays and paid holidays for full-time employees.

We provide a progressive parental leave package for our eligible Airgas parents offering generous paid time off for the birth or placement of children.

Additionally we offer our employees a 401k plan with company matching funds tuition reimbursement discounted college tuition for employees dependents and an Airgas Scholarship Program.

Your DIFFERENCES enhance our PERFORMANCE

At Airgas we are committed to building a workplace that embraces the diversity of our employees our customers patients community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants regardless of their race gender sexual orientation religion disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent both individually and collectively and it helps foster our ability to innovate by living our fundamentals acting for our success and creating an engaging environment in a changing world.

About Airgas

Airgas an Air Liquide company is a leading U.S. supplier of industrial medical and specialty gases as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18000 associates Airgas fosters a culture of safety customer success sustainability and innovation. Airgas associates are empowered to share ideas take initiative and make decisions.

Airgas is a subsidiary of Air Liquide a world leader in gases technologies and services for industry and healthcare. Present in 60 countries with approximately 66500 employees Air Liquide serves more than 4 million customers and patients.

Join us for a stimulating experience: At Airgas you matter and so does the work you do. As a member of our team you play an important role in the success of your team making sure our products are created sustainably and delivered safely and turn youll find a welcoming workplace where youre valued for who you are and where you can fill your potential while growing a fulfilling career whatever path you choose.

Equal Employment Opportunity Information

We are an equal opportunity employer. We welcome all qualified applicants regardless of race color religion sex sexual orientation gender identity national origin disability veteran status or any other protected characteristic.

Airgas an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973.

Airgas does not discriminate against qualified applicants with disabilities and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact us by email at

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