Administrative Coordinator - Competition 2025-089
Administrative Coordinator - Competition 2025-089
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Job Description
Administrative Coordinator - Competition 2025-089
Grand Chiefs Office
Full-Time Appointment
Open Until Filled
Position Summary
Reporting to the Chief of Staff the Administrative Coordinator will support a wide range of comprehensive administrative functions by providing and implementing the following responsibilities.
Key Responsibilities
- Respond to external and internal inquiries in an expedient professional and tactful manner.
- Record transcribe and distribute minutes in a timely manner as required.
- Responsible for all travel and accommodations for meetings gatherings and as required.
- Complete cheque/travel requisitions within one week of scheduled travel as required.
- Draft and/or prepare memos correspondence and reports as required.
- Order office supplies as directed by the Grand Chiefs Office (GCO) and code accordingly.
- Assisting in the logistical planning and general organizing of conferences assemblies and meetings including preparing information packages when required.
- Ensure all invoices are reconciled with purchase orders.
- Responsible for ensuring all required meeting items (i.e. documents finances) are prepared and available at the meeting site.
- Maintaining a filing system both electronic and hard copy.
- Must respond internal communications while travelling.
- Be available to provide administrative team support for all areas within the GCO when required.
- Other related duties and assists the Chief of Staff as assigned.
Qualifications
Education & Experience
- A certificate in Administrative support from a recognized college or technical institute. A combination of education and experience may be considered.
- Two years experience in an administrative role and in an office environment.
- Must be able to work well under pressure and meet deadlines.
- Excellent time management skills.
- Excellent administrative written communication editing organizational skills and research abilities.
- Ability to work independently and/or in a team environment.
- Excellent interpersonal skills and demonstrated empathy.
- Accurate typing speed of 60 words per minute.
- Knowledge of general office procedures practices maintains confidentiality and office equipment operations.
- Knowledge of management organizational and planning principles.
- Knowledge of various automated computer systems and office procedures/practices.
- Knowledge of writing composition techniques editing and proofreading.
- Analytical skills and knowledge of formative record keeping.
- Demonstrated computer knowledge capabilities i.e. Microsoft Word Excel etc.
- Knowledge of First Nation culture history and issues.
Additional Requirements
- Ability to work flexible hours including evenings and weekends as required.
- Ability to travel as needed.
- Must have a valid Class 5 drivers license and reliable transportation.
Must provide a satisfactory Criminal Record Check with Vulnerable Sector search upon hire. Interested applicants are invited to submit their cover letter identifying the position title applying for qualifications and resume along with three professional reference listings (include a most recent employer reference) to:
Human Resources Department
Assembly of Manitoba Chiefs
14th Floor 275 Portage Avenue Winnipeg Manitoba R3B 2B3
Quote Competition #2025-089 in your application.
For best results submit your application to BambooHR
Preference will be given to First Nations people. If successful applicants will be asked to verify citizenship documentation issued by a First Nation or government-issued documentation or affirmation from the Inuit Mtis or non-status Indigenous community with which they identify.
Required Experience:
Senior IC
Employment Type
Full Time
