Academic Records Specialist CL2 - 1704
Academic Records Specialist CL2 - 1704
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Job Description
The University of Maine at Augusta is seeking applicants for the full-time position of Academic Records Specialist Career Level 2(CL2) in the Office of the Registrar. The CL2 will process student transfer evaluations print transcripts process immunization state mandates and senior waiver enrollments and is responsible for managing classroom assignments building course schedules updating student records providing office coverage for the Registrars office scanning and linking student documents entering grades and enrolling and dropping student courses and other administrative duties. They are responsible and accountable for the creation maintenance and disposition of confidential student records. They will also perform other complicated clerical duties as needed. The position will require extensive data entry using MaineStreet (PeopleSoft) ImageNow (Perceptive Content) and mail merge processes.
The CL2 performs administrative and clerical work which requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential as are providing exemplary customer service maintaining confidentiality the ability to manage multiple tasks and prioritize and the ability to work in a diverse environment with many interruptions. Judgment and initiative are frequently exercised and work is typically performed under general rather than specific instruction.
Work schedule:Monday - Friday 8:00 AM to 5:00 PM. Occasional additional evening and/or weekend hours may be required.
Wage:$19.61 per hour for a new hire or the applicable transfer rate for a current University of Maine System (UMS) employee.
Benefits:UMA offers awide range of benefitsfor employees including but not limited to tuition benefits (employee and dependent) comprehensive insurance coverage including medical dental vision life insurance and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employeesto learn more.
Qualifications:
Required:
- High school diploma or equivalent (G.E.D.) and sufficient experience
- Two years of previous office experience
- Excellent communication skills
- Strong computer skills including word processing and data retrieval
- Excellent data entry skills
- Excellent organizational skills and attention to detail
- Flexibility
- Ability to exercise independent judgment and initiative
- Ability to work independently and as a member of a team and manage multiple tasks at one time
Preferred:
- Experience working in an academic records position
- Experience working with immunization records
- Database management skills
- Experience working with veterans
A full position description can be found onlinehere.
Application Process:
To apply please submit the following documents via the Apply Now link:
- Cover letter
- Resume
- Be prepared to provide contact information for three professional references when requested
Incomplete application materials cannot be considered.
Background screening is mandatory for the successful applicant.
Review of applications will begin on August 18 2025.Materials received after August 17 2025 will be considered at the discretion of the university.
We are not able to consider applicants who require Visa sponsorship support.
About the University of Maine at Augusta:
UMAtransforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education excellence in student support civic engagement and professional and liberal arts programs.
UMA is the third-largest public university in addition to its main campus in the states capital UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.
Equal Opportunity Statement:
Clery Act:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act mandates that all Title IV institutions such as the University prepare publish and distribute an Annual Security Report (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the Universitys crime statistics for the past three calendar years; and disclosures regarding the Universitys current campus security policies. You may view the Universitys Annual Security Report.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
