drjobs Asst Department Administrator

Asst Department Administrator

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1 Vacancy
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Job Location drjobs

Madison - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Manager

Job Duties:

The Assistant Department Administrator (ADA) is responsible for all payroll and jointly responsible for HR in the department and its affiliated addition the ADA will lead the department in tracking personnel and financial metrics related to our students and faculty time in the department. The ADA will work closely with the rest of the administrative staff to provide an overview of the interconnected payroll HR research financial purchasing and outreach activities in the unit. The administrative staff of the Department of Industrial & Systems Engineering is a small collaborative group supporting each other and working together to achieve the goals of the department. We support the faculty students and staff in their mission to advance industrial and systems engineering knowledge excel in inclusive education and inspire others to make a meaningful difference in their world.

Key Job Responsibilities:

  • Executes all department payroll on bi-weekly schedule. Is primary HR contact for benefits questions and for payroll/HR support of affiliated research centers.

  • Plans implements executes and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement

  • Identifies workflow needs contributes to the development of strategic and operational solutions allocates resources and implements new or revised unit operational policies and procedures

  • Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies procedures and specifications

  • Leads the development and preparation of periodic reports and financial statements and records progress status or other special reports for leadership or external agencies

  • May assist in the development and monitoring of the unit or program budget and approve unit expenditures

Department:

Industrial and Systems Engineering

Compensation:

The expected salary for this position is $66000 (12-month) for highly experienced candidates. Actual pay will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurance and savings accounts; and retirement benefits. Benefits information can be found at Qualifications:

At least 2 years of experience in payroll or HR or Accounting/Finance is required. The strong applicant will improve their candidacy through experience with diverse populations and multiple stakeholders (e.g. faculty students staff partner organizations etc). Applicants will improve their candidacy by demonstrating strong oral and written communication attention to detail and accuracy in work.A successful candidate will need to be self-motivated enthusiastic team-oriented and open to guidance and change. Attention to detail is crucial in this role.

The chosen candidate will work with faculty staff and students in the critical functions of HR Payroll/Benefits and Finance/Accounting collaborating with the College of Engineering Deans office to advance department goals. This position reports to the Department Administrator and will serve as a back-up in operational duties.

Preferred Qualifications:

Education:

A Bachelors Degree is required.

How to Apply:

Please click on the apply Now button to start the application process. Applicants will need to upload 1) a resume 2) a cover letter specifically addressing relevant qualification and experience for the position and 3) a list of exactly 3 supervisory professional references. All aspects of application materials may be used to evaluate applicants.

Contact Information:

Dave Kantor Department Administrator or . Relay Access (WTRS): 7-1-1. SeeRELAYSERVICEfor further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus please visit:
Diversity and Inclusion

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.


Required Experience:

Unclear Seniority

Employment Type

Full-Time

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