Administrative Asst 3
Administrative Asst 3
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Provide expert-level administrative support and leadership to the team leveraging over 11 years of experience to ensure seamless operations enhance organizational efficiency and maintain a high standard of professionalism. This role requires exceptional organizational communication and technical skills to support executive and departmental needs effectively.
Key Responsibilities-
Deliver comprehensive administrative and operational support to leadership and cross-functional teams.
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Prepare monthly procurement card expense statements and ensure timely submission and reconciliation.
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Manage executive and departmental calendars scheduling meetings appointments and events efficiently.
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Plan and organize meetings including agenda preparation catering coordination and logistics management.
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Process invoice reconciliation check requests and expense reports in compliance with company policies.
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Coordinate video conferences (Teams Zoom etc.) including scheduling setup and technical support.
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Arrange domestic and international travel including itineraries accommodations and expense tracking.
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Maintain and update SharePoint sites TEAMS sites and S: Drive folders for document control and collaboration.
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Oversee office and breakroom supply inventory ensuring availability and cost efficiency.
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Manage Outlook distribution lists and user access for SharePoint and TEAMS platforms.
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Prepare edit and review complex documents presentations and reports with a high level of accuracy.
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Conduct research data analysis and report compilation to support executive decision-making.
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Handle confidential and sensitive information with discretion professionalism and integrity.
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Serve as the primary point of contact for internal and external stakeholders ensuring clear communication and professional interactions.
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Outstanding communication and interpersonal skills with the ability to interact effectively across all levels.
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Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant tools.
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Strong organizational and time management abilities with a proven ability to multitask and prioritize.
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High level of accuracy attention to detail and commitment to confidentiality.
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Demonstrated ability to support leadership in fast-paced dynamic environments.
Employment Type
Full Time
