Administrative Assistant, Athletic Training/ Health and Human Performance

QUALIFICATIONS:

Education:

• High school graduate plus specialized training and two years related experience or an equivalent combination of education and experience

Experience and Training:

• Two years of related administrative experience.

Knowledge Skills Ability:

• General knowledge of office management techniques.
• Excellent organizational skills; strong interpersonal skills.
• Proficiency in Microsoft Word and Microsoft TEAMS. Proficiency in SharePoint OneDrive other Microsoft 365 products and CANVA preferred.
• Ability to demonstrate effective communication skills both orally and in writing with faculty staff students and the general public.
• Ability to work with others while maintaining confidentiality
• Ability to analyze and interpret policy and procedural questions.
• Ability to organize workflow coordinate activities and prioritize workload.

ESSENTIAL FUNCTIONS:

• Assist the Chair of the Department of Athletic Training with CAATE accreditation tasks.
• Collect and organize course syllabi as requested by the Office of Academic Affairs.
• Submit track and rectify budget requests through Unimarket and Clarity. Assist department chairs with budget analysis in Excel and Clarity.
• Assist with instructional supply inventory for the Department of Athletic Training and the Department of Health and Human Performance.
• Serve as meeting secretary for faculty meetings in the Department of Athletic Training and the Department of Health and Human Performance as requested.
• Assist the Chair and faculty in the Department of Athletic Training with daily administrative tasks.
• Assist the Chair and faculty in the Department of Health and Human Performancewith daily administrative tasks.
• Provides clerical support for more than 15 designated professors. Reproduces classroom materials for faculty using copying machines.
• Collects sorts and distributes mail faxes etc.
• Orders and maintains inventory of office supplies.
• Obtains quotes processes purchase orders and receives procurements for departmental requisitions.
• Establishes organizes and maintains records files and reports in cloud-based platforms such as OneDrive SharePoint
• Organizes and maintains exam procedures for assigned faculty including proctoring written and online exams as requested. Reproduces exams in a confidential manner.
• Assists professors with various committee assignments (e.g. faculty search committees admission committees etc.) including setting up meetings and preparing materials as needed.
• Prepares travel request forms and expense vouchers with receipts for professors as needed.
• Handles telephone support service for assigned professors.
• Performs other related duties as assigned.

ACCOUNTABILITY:

• May be responsible for coordinating work assignments for Student Employee(s).
• Works under general supervision.
• This position reports to the Chair of the Department of Athletic Training in the Congdon School of Health Sciences. The Chair of the Department of Health and Human Performance assists with oversight and contributes to annual performance evaluations.
• Work requires contact with departmental and University staff students and the general public.

For more information regarding this position please contact Dr. Jolene Henning Chair and Associate Professor at .