Administrative Assistant
Administrative Assistant
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Job Description
Key Responsibilities:
- Calendar and Meeting Management:Provide basic calendar management for leaders on the executive team including arranging internal and external meetings booking rooms and coordinating catering. This involves scheduling stakeholders across various time zones and preparing agenda materials.
- Expense Reporting:Prepare and track expense reports for executives in a timely and accurate manner.
- Travel Coordination:Arrange all international travel logistics including booking hotels ground transportation and air travel.
- Document Management:Manage and maintain the organizational chart and various SharePoint documents ensuring accuracy and accessibility.
- Meeting & Event Support:Serve as a key support contact for all operational and administrative aspects of leadership meetings and events.
- Material Preparation:Assist with preparing presentation materials slide decks and other documents. This includes drafting proofreading and managing high-quality correspondence as well as developing numerous PowerPoint presentations and Excel reports. You will handle sensitive and confidential information with absolute discretion.
- Invoice Processing:Work closely with Operations and Procurement leaders to process invoices serving as a vital conduit to these teams.
- All other general office responsibilities:as required by the management team.
Skills Abilities and Requirements:
- A minimum of 3 years of experienceproviding administrative support to a large team preferably within a fast-paced corporate environment.
- Strong proficiency in Microsoft Office Suite(Word Excel PowerPoint Outlook) and Google Suites(Docs Sheets Slides Calendar).
- Excellent organizational skills meticulous attention to detail and a proven ability to manage multiple prioritieseffectively.
- Demonstrated can-do attitudewith a proactive and problem-solving approach.
- Post-secondary educationin administrative support office administration or a related field is preferred.
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all without regard to race religion color national origin citizenship sex sexual orientation gender identity age veteran status disability genetic information or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position please contact
Employment Type
Full-Time
