Administrative Assistant III

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POSITION SUMMARY:

This position provides intensive support for planning communications events and analysis to deepen relationships and engagement with stakeholders and supporters of the College of Arts and Sciences. This includes planning and assisting with events assisting with the Colleges external messaging interfacing with a variety of stakeholders facilitating visits and evaluating efforts to increase their efficacy.

RESPONSIBILITIES:

• Work closely with unit leaders and the deans office to understand key strengths and needs of the college helping to prioritize message and demonstrate these effectively to stakeholders (e.g. prospective students alumni donors community members industry partners)

• Plan and assist with events to engage these stakeholders effectively fostering deeper attachment to and investment in our people and programs

• Regularly review the Colleges external messaging to ensure it is accurate timely and effective (e.g. web pages brochures flyers digital monitors)

• Solicit feedback from key audiences/stakeholders to refine and improve the Colleges messaging and engagement efforts

• Liaise and coordinate with other units including Admissions Advancement Foundation and UMC

• Compile and maintain accurate lists of stakeholders contact information

• Develop and assist with outreach/messaging campaigns

• Greet guide and assist special guests as needed

• Represent the College as needed including welcoming and guiding visitors at events

• Supervise student workers as needed

• Assist the Guest Relations Coordinator and the Content and Messaging Coordinator in promoting events

• Provide supplemental support for the Central Coordinator including assistance with reception scheduling mail distribution and other faculty and staff support needs

• Work closely with unit leaders and the deans office to understand key strengths and needs of the college helping to prioritize message and demonstrate these effectively to stakeholders

• Plan and assist with arrangements (e.g. reservations technology catering etc.) for College events which engage stakeholders (e.g. prospective students alumni donors community) including assisting with processing of payments (e.g. reimbursements invoices etc. for supported events)

• Provide limited logistical and promotional/support for departmental events engaging internal audiences

• Ensure compliance with all relevant policies and protocols for supported campus visits including minors

• Assist with event set-up as needed

• Coordinate with the Guest Contracts Coordinator and the Messaging and Content Coordinator to provide staff presence at events as needed and appropriate

• Create and/or post promotional content for the Colleges events to campus and external audiences especially pertaining to events engaging external audiences

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Develops sends receives copies and distributes communications to the appropriate entities according to established policies and procedures

• Prepares and audits complex records edits documents and reviews work done by others

• Serves as a primary point of contact for individuals and groups provides organizational information via phone in person and through other communication mediums

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:

College of Arts and Sciences

Compensation:

The pay rate is $20.40

Required Qualifications:

• Experience with planning events

• Outstanding organizational and time management skills

• Excellent customer service and interpersonal skills

• Comfort presenting and interacting with large groups

• Excellent writing skills and attention to detail

• Proficiency with Microsoft Office

• Ability to learn and use a variety of technologies effectively

• Willingness to work some evenings and weekends to assist with events outside of regular business hours

Preferred Qualifications:

• Experience with website management social media and/or content creation in a professional setting

• Experience with spreadsheets mailing campaigns and/or survey tools

• Experience with technologies that support event planning

• Experience working in an educational environment

How to Apply:

Applicants are required to apply online. UWRF will not consider paper emailed or faxed applications. Applicants are required to provide:

• Resume

• Letter of interest specifying qualifications and experience (cover letter)

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration applicants should submit all required materials on or before July 27 2025.

The pay rate is $20.40 per hour.

A six probationary period is required.

Employees receive excellent benefits including exceptionally low-cost comprehensive health dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits go to

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources at .

Contact Information:

Inquiries should be addressed to:
Desiree Wiesen-Martin

Search Chair

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