Assistant Facilities Manager

We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line in Wrocaw

Role Purpose

An exciting opportunity has arisen for an Assistant Facilities Manager. The Assistant Facilities Manager will assist the Senior Facilities Manager in leading a team or vendor group to manage the tactical delivery for the assigned property/facility and be the on-site point of contact for the key stakeholders &/or client in the absence of the Facilities Manager. The responsibilities will include site budgets accounting and finance maintenance and operations contract services purchasing of material equipment & supplies occupancy services and helpdesk.

Key Responsibilities

Operational Leadership

• Implement industry best practices and maintain building procedures and performance measures
• Ensure all Critical Environment (CEM) requirements are consistently met
• Identify and execute opportunities to optimize costs while enhancing operational standards
• Assist with daily facilities operations including maintenance coordination vendor oversight and resource allocation

Team & Vendor Management

• Provide coaching and guidance to on-site team members and service vendors
• Foster a collaborative work environment that emphasizes high performance teamwork and professional development
• Support team training initiatives and professional growth opportunities
• Ensure service delivery meets established quality standards and timeline requirements

Client & Stakeholder Engagement

• Deliver exceptional customer service to meet and exceed client expectations
• Develop and maintain productive relationships with key stakeholders across all organizational levels
• Implement effective communication channels to ensure client needs are properly addressed
• Represent the facilities team professionally in client-facing situations

Financial Oversight

• Support budget planning monitoring and financial reporting for assigned properties
• Ensure compliance with accounts payable procedures and financial controls
• Assist in analyzing operational costs and identifying optimization opportunities
• Contribute to financial planning and forecasting activities

Contract & Procurement Management

• Support vendor selection and procurement processes according to client guidelines and JLL best practices
• Monitor contract performance and compliance with service level agreements
• Assist in evaluating contract renewal needs and recommending improvements
• Ensure all contractual obligations align with JLLs Code of Ethics

Health Safety & Risk Management

• Implement and enforce safety procedures to maintain a secure work environment
• Ensure compliance with statutory regulations regarding fire safety health standards and building codes
• Support risk management programs and business continuity planning
• Follow established incident reporting and escalation procedures
• Maintain compliance with JLLs business conduct guidelines and operational procedures

Sound like you To apply you need to be able to demonstrate the following skills and experience:

• Experienced in facilities property management hospitality or related field
• Able to demonstrate knowledge of local health and occupational safety requirements
• Experienced in dealing with critical facilities and vendor management for specialized services
• Able to demonstrate proven capacity to understand and interpret commercial contracts
• Highly experienced in budget management and financial analysis
• Able to demonstrate superior people management skills
• Strong communicator

Some duties of the role may fall outside of the responsibilities listed in the job description.

What you can expect from us

• Contract of employment
• Benefits package (private healthcare cafeteria system life insurance)
• Opportunity to demonstrate your own initiatives in a multinational Company with great and long-term career prospective
• Opportunity to participate in training and development programs
• Friendly and supportive company culture