Accounts Payable Specialist
Accounts Payable Specialist
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Job Description
About Us
We are looking for aproactive Accounts Payable Specialist Procure-to-Pay (P2P) to support our high-growth finance operations. This high-volume role is ideal for someone who thrives in fast-paced environments demonstrates strong follow-through and is passionate about operational accuracy. Youll play a key role in managing day-to-day invoice intake and vendor communication while supporting our Ramp P2P system and NetSuite ERP integration.
The ideal candidate has a solid foundation in accounts payable understands the accounting implications of AP transactions and knows how to ask the right questions when information is missinglooping in appropriate stakeholders with clarity and ownership.
Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in peoples lives!
What Youll Do
Invoice Processing & Transactional Support
- Review validate and enter a high volume of invoices into Ramp with accuracy and attention to detail.
- Match invoices to purchase requests and documentation while following standardized procedures.
- Identify missing or inconsistent information and proactively escalate or clarify with the right internal contacts in a timely manner.
- Flag exceptions (e.g. duplicate invoices incorrect vendors GL miscodes) before submission to payment workflows.
Vendor Communication & Onboarding
- Manage incoming vendor inquiries and provide clear updates on payment status and issue resolution.
- Conduct outreach to vendors for onboarding documents (W-9s EFT details corrections).
- Maintain a clean vendor master list and ensure all records are accurate and current.
Cross-Functional Coordination
- Collaborate with teams across the organization (e.g. Operations Facilities Medical) to:
- Follow up on delayed approvals
- Obtain missing documentation or receipts
- Clarify purchase details
- Serve as a connector between finance and business unitsbringing clarity and ownership to each AP request.
System Support Ramp & NetSuite
- Monitor invoice flows between Ramp and NetSuite; troubleshoot sync issues and escalate to solutions providers where needed.
- Tag transactions accurately using GL accounts department codes and other metadata in the system.
- Help improve documentation and visibility in P2P workflows for internal users.
Month-End & Compliance Support
- Assist with month-end close tasks such as reconciliations and accrued liabilities preparation.
- Provide audit support through proper documentation handling and invoice archiving.
- Follow internal controls and contribute to a well-organized policy-compliant AP function.
In this role success means:
- Invoices are processed promptly and accuratelywith minimal rework and no untracked delays.
- Vendors are confident and informed with inquiries resolved quickly and professionally.
- Stakeholders trust you to follow through communicate clearly and escalate when needed.
- You demonstrate accountability attention to detail and the ability to work independently.
- You show continuous improvement by identifying inefficiencies and helping optimize workflows and system usage.
What Youll Bring
- Education: Diploma or certificate in Accounting Finance or Business Administration.
- Experience: 13 years of transactional accounts payable experience; high-volume invoice environments preferred.
- Knowledge of accounts payable lifecycle and basic accounting impacts (e.g. expense recognition AP liabilities).
- Strong communication and critical thinkingyou know how to spot gaps and ask the right questions to resolve issues.
- Proficiency in using ERP and P2P platforms (NetSuite Ramp or similar tools).
- Basic Excel/Google Sheets skills for reviewing sorting and validating data.
- Detail-oriented well-organized and comfortable with repetitive tasks and structured processes.
Nice to Have:
- Experience in a startup healthcare or multi-location and multi-currency environment.
- Understanding of 3-way match VAT GST/HST and vendor onboarding compliance.
Our Values
First: we are Pioneers
- Transforming healthcare requires divergent thinking bias for action disciplined experimentation and consistent grit and determination to maintain momentum. This journey is as challenging as it is rewarding.
Second: we are Platform-Builders
- Were always building foundations that allow us to achieve tomorrow more than we did today. We never lose sight of whats ahead in a mindset of ownership and duty to our mission.
Above all: we are Patients
- We could all be the next person who walks through our very doors seeking clarity or peace of mind. We are proud of our impact on our patients lives and we wont stop till everyone can benefit from our work.
What We Offer
- An avenue to make a positive impact on peoples lives and their health
- We believe in preventative healthcare for everyone including our team - Prenuvo provides free whole-body scans to each team member
- Growth opportunities are at the heart of our people journey were doing big things with bright minds - there is no single path to success it can be shaped along the way
- Building strong relationships is at the core of everything we do - our team gets together each week to connect share and socialize
- Recognizing time away to restore is vital to our wellbeing - we have a flexible vacation policy and we will encourage you to use it
- We offer a comprehensive benefits package including health dental vision including Mental Health coverage to support you and your family
- The base salary for this role ranges from $57000-$63000 CAD depending upon experience
We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
As part of the hiring process successful candidates will undergo a background check in compliance to applicable federal provincial and state rules.
Please be advised that official communication from our recruitment team will only come from our authorized domain . If you are contacted by a recruiter please ensure their email address ends with @. We do not use third-party recruitment services or any other email domains for hiring purposes. If you receive communication that you believe to be fraudulent please report it immediately to
Required Experience:
Unclear Seniority
Employment Type
Full Time
