BSS-SPS Budget Analyst II
BSS-SPS Budget Analyst II
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Job Description
Job Description Summary:
UCARs Business Services Section (BSS) is seeking a skilled and motivated Budget Analyst II to join our team within the Scientific Program Support (SPS) Centers Cooperative Programs for the Advancement of Earth System Science (CPAESS) Business this critical role youll lead advanced-level financial analysis and award lifecycle management for a dynamic portfolio of awards with an emphasis on contracting vehicles and task orders.Youll play a key role in:
*Developing and managing complex budgets forecasts and cost analyses
*Primarily supporting contracts and task orders
*Providing backup support for cooperative agreements and grants
*Preparing internal and external financial reports
*Ensuring award compliance with UCAR policies federal regulations (including OMB Uniform Guidance) and sponsor requirements
*Serving as a trusted resource on task order oversight and financial best practices
Youll collaborate closely with BSS colleagues CPAESS leadership and UCAR operations teams to drive excellence in financial stewardship and compliance. As a valued advisor to program staff youll also contribute to proposal development and business operations strategy.
Were looking for candidates who bring strong analytical skills a deep understanding of federal funding mechanisms and a commitment to process improvement and team collaboration.
CPAESS serves the Earth System Science community in three distinct areas of service. We partner with federal agencies and businesses to hire critical scientific staff enabling a more robust workforce. Through our scientific programs we seek to edify new research with our postdoctoral programs our visiting scientist and internship programs along with our interagency support programs. We also help build the Earth system science community by convening and managing summer schools and institutes conferences and advisory committees.
Position Details:
Visa Sponsored Job:
NoRelocation Assistance Eligible:
NoJob Location:
Boulder ColoradoPosition Type & Term:
Full time RegularCompensation Range:
$75989 - $94989
*Final salary and rates are based on education experience and skills relevant to the role.*
Application Notes
Application Deadline: This position will be posted until 11:59:59pm MT on Wednesday August 13. Applications will not be accepted past this date.
Required application materials (preferably in PDF Format):
Resume
Cover Letter - Our hiring team wants to learn more about your skills/experiences regarding specific critical skills needed to be successful in this position. Your cover letter will be read and weighed equally to your resume so please ensure youre providing detailed yet informative responses based on your previous work experiences. Please ensure your cover letter includes the following:
Your experience with budget development and financial analysis in the context of federally funded projects.
Specific examples of how youve supported or led work involving contract or task order funding mechanisms including both pre-award activities (such as proposal development budgeting or compliance review) and post-award responsibilities (such as financial reporting monitoring or reconciliation).
If applicable highlight how youve navigated sponsor requirements federal regulations (e.g. OMB Uniform Guidance) and internal policies in your financial or contract-related work.
Background checks are conducted for candidates selected for hire. Learn more.
Work Location: This position is open to candidates seeking in-person and hybrid (combination of 3 days/week in-person and 2 days/wk remote) opportunities. Regardless of flexible work arrangements UCAR requires ALL positions to be performed within the U.S. excluding U.S. Territories.
What You Will Do
Here is a summary of what one would expect to be generally responsible for in this role.
Key Responsibilities
Award & Financial Administration
Manage the full lifecycle of assigned awardsprimarily contractswith additional support provided for cooperative agreements and grants.
Coordinate administrative actions related to award management including data entry and maintenance in UCAR business systems and CPAESS file structures.
Forecast monitor and reconcile awards; track and project expenses and staff allocations across portfolios.
Identify and resolve discrepancies through journal entries and budget transfers.
Conduct regular (monthly) and ad hoc financial reviews to ensure compliance with UCAR policies sponsor requirements OMB Uniform Guidance and federal cost principles.
Prepare recurring and ad hoc financial reports for both internal leadership and external sponsors.
Track and coordinate programmatic reporting requirements in collaboration with the CPAESS communications team and Principal Investigators (PIs).
Serve as a financial subject matter expert for federal stakeholders advising on allowability compliance and projections.
Proposal Development & Submission
Serve as lead proposal administrator for assigned submissions partnering with PIs to establish timelines and define roles.
Lead the development of proposal budgets and narratives coordinating with the SPS-BSS team and ensuring compliance with sponsor requirements.
Enter proposal data into UCAR systems and sponsor platforms and collaborate with the UCP Proposal Office and UCAR Contracts when needed.
Data Analytics & Reporting
Develop and deliver financial and programmatic reporting for monthly quarterly and year-end review highlighting trends and metrics across award portfolios.
Maintain accurate and consistent data sets; contribute to the design and improvement of data tracking and analysis systems.
Use data to identify financial risks or opportunities and develop actionable evidence-based recommendations.
Operational Strategy & Process Improvement
Co-create and refine business processes with a focus on continuous improvement efficiency and user-centered service in collaboration with BSS team members and leadership.
Develop and maintain desk procedures and documentation to support consistency and knowledge sharing.
Contribute to the creation and refinement of standardized best practices across BSS.
Participate in BSS meetings trainings and working groups; represent BSS or CPAESS on committees shaping organizational policies.
Analyze new policies for potential impact on the CPAESS business model and make recommendations accordingly.
Support special projects as assigned and promote a respectful inclusive and collaborative workplace culture.
Who Wed Love To Join Our Team
Successful candidates will ensure their application materials speak to the following criteria:
Education & Experience
Bachelors degree in a relevant academic discipline;
5 years of related experience;
Or an equivalent combination of education and experience that qualifies the individual to perform the duties as described (e.g. a Masters degree in a relevant academic discipline and 3 years of related experience etc.).
Knowledge Skills and Abilities
Advanced knowledge and skill in managing the full lifecycle of federal awards with a particular emphasis on task orders contracts and related compliance requirements.
Expertise in budget development financial analysis cost control and proposal preparation including the use of federal and UCAR proposal platforms and management systems.
Proficient in applying government regulations and policies including OMB Uniform Guidance UCAR policies and sponsor-specific requirements across various award types (contracts grants cooperative agreements).
Strong analytical and technical skills including the use of spreadsheet applications and financial tools to develop interpret and present financial reports and statistics.
Excellent communication and interpersonal skills with the ability to convey complex financial and policy information clearly to diverse audiences and to handle sensitive information with discretion.
Demonstrated ability to work both independently and collaboratively contributing to team objectives while managing responsibilities with minimal supervision.
Proactive problem-solving and critical thinking skills including the ability to identify appropriate data sources anticipate organizational challenges and recommend effective solutions.
Desired but not required
Experience working with NOAA Contractual vehicles.
Benefits Overview
UCAR affirms its commitment to employees through competitive benefits. In addition to medical dental vision retirement and life insurance UCAR offers a variety of programs focused on work-life balance and professional and personal development. These include:
Tuition Assistance time off allowance to attend classes and other professional development opportunities
UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one
Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions)
10 paid holidays
10 days of sick leave each year
12 weeks of paid parental leave
Short-term medical leave paid at 100% of your regular salary
EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost
Commitment to Job Application Fairness
Applicants are not required to provide age or age-related information and may redact information related to age date of birth or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.
Some Final Considerations
At UCARNCARUCP you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change air pollution extreme weather floods drought wildfires and space weather all with the goal of improving human life and reducing economic loss. Each of us from scientists to the professionals who support their work serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system from the ocean floor to the Suns core.
Flexible Work
At UCAR we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site hybrid (three days per week) and/or flexible work hours.
Equal Opportunity Employer
UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race age creed color religion national origin or ancestry sex gender disability veteran status genetic information sexual orientation gender identity or expression or your intersection of identities you are welcome at UCAR.
Export Control
All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.
Visa Wait Times
Please consider the length of visa procurement when applying for this posting understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.
Work Location
UCAR requires ALL positions to be performed within the U.S. excluding U.S. Territories.
AI Software
ChatGPT and similar AI software are powerful tools that are changing theway society receives processes and leverages information promptly. While we acknowledge its benefits and do not restrict leveraging it with job applications we highly encourage a majority of the applicant material to be original work.
Required Experience:
IC
Employment Type
Full-Time
