Data Entry Specialist
Data Entry Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 48900 - 63190
1 Vacancy
Job Description
CAREER DESCRIPTION
DATA ENTRY SPECIALISTSalary may be negotiable within the range listed above based on position requirements and the successful candidates qualifications subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Data Entry Specialist vacancies. The current vacancy is with the Registrar of Voters however the eligible list established will also be used to fill positions throughout the County of Orange.DEADLINE TO APPLY
This recruitment will be open for a minimum of five (5) business days and will remain open until Thursday August 7 2025 at 11:59 pm (PDT).
Qualified applicants are encouraged to apply immediately.For more information on the County of Orange please click here.
THE OPPORTUNITY
Data Entry Specialists primary responsibility is to accurately input data from a diverse range of source documents using a keyboard. This position is part of a team that is responsible for maintaining a database of voter registration records. Incumbent provides public-facing customer service by completing data requests reviewing applications processing payments and answering FAQs both at the front desk and through inquiries about the work performed.Key responsibilities include but not limited to the following:
- Maintain and update voter registration records with accuracy and speed ensuring compliance with federal and California election law.
- Process new registration applications and cancellations efficiently.
- Ensure alignment of voter data with California Secretary of States systems.
- Verify signatures on vote-by-mail and provisional ballots and initiative referendum recall and nomination petitions to ensure compliance with California law to administer accessible accurate and fair elections.
- Notify voters of changes and/or updates to their registration status.
- Coordinate and maintain accurate voter data through third-party providers and send related mailings.
- Organize and retain election-related documents in compliance with legal and procedural guidelines.
This position will require to work overtime as needed during the election season including weekends weeknights and/or holidays.
DESIRABLE QUALIFICATIONS AND CORE COMPETENCIESThe ideal candidate will have experience and/or background working in an elections office type of setting or experience with voter database systems. It is preferred but not required that candidates possess six (6) months of election addition the successful candidates will possess extensive knowledge and/or experience in the following core competencies:
Technical Knowledge/Experience- Inputting data into various programs and formats at a high rate of speed and accuracy
- Entering querying and generating a wide range of information from various data sources.
- Extracting data from documents of dissimilar formats and formatting and generating a wide variety of reports charts and graphs.
- Memorizing and using complex systems of information codes.
- Understanding the procedures and regulations governing data entry
Oral/Written Communication Skills
- Demonstrating the principles of writing and grammar including correct spelling and proper word usage punctuation and sentence structure
- Listening attentively and understanding the communication of subordinates supervisors the public and managerial staff
- Reviewing evaluating and summarizing data trends and potential problem areas in writing
Relationship Skills
- Establishing and maintaining cooperative working relationships with peers supervisors managers vendors and the public
- Leading and training of seasonal staff on processes and procedures
Mental Conditions: The ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused on different interpersonal situations.
Environmental Conditions: Ability to work in an office environment and work with changing priorities deadlines and multiple assignments concurrently.
NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After the screening qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants who meet the qualifications listed in the job bulletin will be referred to the next step.Online Assessment (Un-proctored): (Weighted 100%)
Candidates will be invited to participate in an online assessment covering job-related items. The candidates with the most competitive scores will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.
Based on the Departments needs the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.
Eligible List
Once all assessment(s) have been completed HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.ADDITIONAL INFORMATION
EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the site. Please check your email folders including spam/junk folders and/or accept emails ending with and . If your email address should change please update your profile at.
FREQUENTLY ASKED QUESTIONS:
Click herefor additional Frequently Asked Questions.
For specific information pertaining to this recruitment please contact Emmanuel Tamayo or .EEO INFORMATION
Orange County as an equal employment opportunity employer encourages applicants from diverse backgrounds to apply.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
