Executive Assistant Chancellor's Office and Marketing & University Communication
Executive Assistant Chancellor's Office and Marketing & University Communication
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Job Description
Current Employees and Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Executive Assistant Chancellors Office and Marketing & University CommunicationJob Category:
Academic StaffEmployment Type:
RegularJob Profile:
Executive Assistant IJob Duties:
This position reports to the Chancellors Office Chief of Staff and provides administrative support to the Chancellors Office the Marketing and University Communication Office the Vice-Chancellor for Advancement and Community Engagement and the Council of Trustees. This individual will be responsible for independently performing administrative functions critical to the success of the executive offices in a confidential time-sensitive fast-paced environment. The position is expected to manage small projects interact with internal and external stakeholders to cultivate and maintain relationships and support the work of the Cabinet.
Key Job Responsibilities:
Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Develops and facilitates communications of varying complexity between various internal and external stakeholders
- Compiles screens and evaluates correspondence and reports and recommends action
- Serves as a primary point of contact for individuals and groups provides organizational information via phone in person and through other communication
- Monitors budgets and enters reviews and approves expenditures
- Schedules logistics for meetings conferences and travel and organizes schedules
Department: Chancellors Office
Compensation: Minimum compensation of $48910
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Required Qualifications:
Associates degree at time of application
Proficiency in conveying information clearly and engagingly both in writing and verbally.
Ability to manage multiple projects including planning execution and evaluation with strong attention to detail.
Preferred Qualifications:
Demonstrated ability to use generative artificial intelligence to advance workflow and improve office efficiencies
3 years of experience in executive leadership support
Multilingual in Spanish Hmong Oneida or Somali
Experience in a higher education environment
Conditions of Appointment:
A criminal conviction investigation and pre-work screen examination will be conducted on the finalist(s). A six-month probationary period is required for this compliance with the Wisconsin Fair Employment Act the University does not discriminate on the basis of arrest or conviction record.
The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources.
How to Apply:
Click the Apply button and follow the prompts on the screen.
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
- Cover letter specifically addressing qualifications for the essential job functions
- Resume
Application Deadline:
To ensure consideration please submit application materials by Sunday August 3 2025.
Contact Information:
Human Resources
Phone:
The Successful Candidate
The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.
In addition the successful candidate will have strong oral written interpersonal and organizational skills demonstrated integrity and strong leadership and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity promoting environmental sustainability encouraging engaged citizenship and serving as an intellectual cultural and economic resource.
Employee Misconduct
All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of employee misconduct sexual violence or sexual harassment. When obtaining employment reference checks these same misconduct sexual violence or sexual harassment questions must also be asked.
Confidentiality Statement
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See . sec. 19.36(7).
Annual Security Report
For more information regarding the University of Wisconsin-Green Bay and the surrounding area see ourCampus and Communitysection. For Campus Safety information see ourUniversity Police websiteand ourAnnual Security Report(for a paper copy please contact the Office of Human Resources at ). This report includes statistics about reported crimes as well as information about crime prevention and campus security policies and procedures.
EEO Statement
Qualified applicants will receive consideration for employment without regard to color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Employment Type
Full Time
