Office & Executive Operations Coordinator
Office & Executive Operations Coordinator
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$ 65000 - 65000
1 Vacancy
Job Description
JourneyTeam is seeking a dynamic and dedicated Office & Executive Operations Coordinator who embodies our core values and loves to serve others. This individual will play a pivotal role in the smooth operation of our office and creating a welcoming environment for visitors and staff. If you are ready for growth love organizing and coordinating with a smile and have a passion for helping people and businesses we would love to hear from you!
About JourneyTeam:
At JourneyTeam our customers are at the center of everything we do. Our purpose as a company is to help others effectively use technology to create a positive lasting impact on the world. With 30 years of technology experience we are 100% focused on delivering Microsoft business applications and technologies that empower organizations to reach new heights of business success. We deeply understand the transformative value of Microsoft solutions and are dedicated to helping our customers unlock their full potential. Our experienced team specializes in driving success across Dynamics 365 Microsoft 365 AI and Copilot Azure modern data solutionsall leveraging Microsofts comprehensive security platform.
Key Responsibilities:
This role is all about making the day smoother brighter and more connectedfor everyone who works in the office or visits us. Youll be the heartbeat of the office the friendly face that keeps things humming and the trusted right hand to our executive team members.
Front Desk & Reception Magic
- Welcome guests and team members with genuine warmth and professionalism.
- Keep the phones flowing smoothlydirecting calls with clarity and care.
- Manage mail packages and deliveries like a pro.
- Coordinate food orders for meetings and events (yes youll be everyones favorite when lunch arrives!).
Office Operations Excellence
- Be the go-to liaison with building management and vendors.
- Keep our office equipment running like clockwork and coordinate any needed fixes.
- Maintain a clean stocked and happy workspacesupplies snacks seating and all.
- Oversee security access and seating assignments with a thoughtful touch.
- Book travel for team members and help make their journeys seamless.
- Lead vendor relationships with confidence and kindness.
Executive Assistant Superpowers
- Coordinate calendars and schedules for our executive teamkeeping things organized and on point.
- Coordinate travel and prepare itineraries that make life easier.
- Support meetings with agendas materials and follow-ups that keep momentum going.
- Update dashboards and metrics.
- Complete and support special ad-hoc projects.
- Handle confidential information with care and discretion.
Daily Joy & Impact
- Find satisfaction in making someones day easier brighter and more connected.
- Be the person people rely onwhether its a quick fix a thoughtful gesture or a big-picture solution.
- Take on special projects that help the office and team thrive.
Qualifications:
Were looking for someone whos not just organizedbut energized by helping others solving problems and keeping things running smoothly. If you love being the person people count on this might be your perfect fit.
Office Management Know-How
- Youve got a knack for keeping things in order and making systems work.
- Youre comfortable with Microsoft Office Suite and love learning new tools.
- Youre curious resourceful and always looking for ways to improve how things get done.
Facility & Resource Wizardry
- You know how to keep an office hummingwhether its fixing a printer restocking snacks or coordinating travel.
- Youre great at juggling multiple tasks and keeping track of the little things that make a big difference.
Communication & Collaboration
- Youre a natural communicatorfriendly clear and professional.
- Youre detail-oriented and love making sure nothing slips through the cracks.
- You thrive in a team environment and enjoy building relationships across departments.
You Embody the JourneyTeam Values
- A Caring Mindset
- Exceptional Performance
- Being OneTeam
- Making & Keeping Commitments
- Taking Ownership
- Effective Communication
- A Growth Mindset
Here at JourneyTeam we care about our employees growth. Here is what success looks like in your first 90 days.
30 Days:
Objective: Get acclimated to the company culture understand key responsibilities and start managing day-to-day tasks.
- Begin to understand company policies procedures and culture.
- Familiarize yourself with the office layout supplies ordering processes and needs.
- Manage the front desk independently with support as needed.
- This includes managing phone calls visitors packages etc.
- Understand and introduce yourself to key office vendors and relationships.
60 Days:
Objective: Gain confidence in performing daily tasks start taking on additional responsibilities and build relationships within the team.
- Manage the relationship with office vendors.
- Organize company events or meetings such as team lunches or external client meetings independently.
- Book travel for team members.
- Articulate company policy to internal team members and office vendors
90 Days:
Objective: Achieve full competency in all office manager and receptionist duties start contributing to office improvements and demonstrate proactive problem-solving.
- Manage all day-to-day office operations and reception duties independently.
- Identify any areas for improvement within your role.
- Take on special projects as needed.
- Become a go-to resource for all office needs.
Location/Schedule:
- Office address: 121 W Election Rd Draper UT 84020
- On-site work Schedule:
- Monday - Thursday 8:00am -5:00pm
- Friday 7:30am - 4:30pm
Compensation:
$60000 - $65000 annual salary
This is the established pay range for ourOffice & Executive Operations Coordinatorrole at JourneyTeam. Actual compensation is dependent on demonstrated skills relevant experience and alignment with the roles general new employees can expect to start at the lower end of the range (with opportunity to grow and expand within the organization).
Benefits:
JourneyTeam offers a wide range of excellent benefits including comprehensive healthcare and dental coverage as well as a 401(k) with an approximate 4% employer matchwith immediate vesting. We offer flexible time off with employees averaging 3.75 weeks per year and provide paid maternity and paternity leave.
Additional perks include a monthly phone stipend (or the option to join our corporate phone plan) and a monthly gym membership reimbursement of up to $200.
JourneyTeam is an Equal Opportunity Employer. This position is not open to C2C H1B sponsorships or third-party agencies.
JOB CODE:
Required Experience:
IC
Employment Type
Full-Time
