Administrative Assistant IV

Vanir is a proud minority- and woman-owned company recognized as a national leader in program project and construction management (PMCM) and real estate development. Since 1964 we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial residential and nonprofit markets.

The Administrative Assistant provides a full range of administrative support to the Delivery
Director. Answer phones furnish callers with information prepare materials process mail track
assignments route documents for signature research information and perform other clerical tasks as
may be required.

Essential Duties & Responsibilities:

• Perform various administrative clerical data collection data entry and report writing tasks
• Answer telephone take and relay messages screen callers and direct calls accordingly
• Scan fax and bind documents and reports as required
• Prepare general correspondence and maintains general files.
• Coordinate approval signatures in a timely manner
• Maintain calendars
• Set up and coordinates meetings
• Reserve conference rooms
• Take meeting minutes
• Copy and scan documents
• Log information
• Track documents
• Greet and assist visitors
• Gather statistics and general data; review and combine this information into established reports for
  use internally
• May develop new reports or revise existing reports as directed. Such reports may be in
  spreadsheet or graphical formats or narrative-style word processing
• May be responsible for verifying data gathered such as matching supplier invoices against file
  copies.
• Distribute reports
• Originate correspondence and reports
• Stock supplies and maintain office equipment
• Maintain an organized workspace by keeping documents and supplies properly stored
• Provide backup for other administrative staff within TDIP
• Perform other responsibilities associated with this position as may be appropriate
• Additional duties include support of projects in regard to document control project controls
  financial processes creating reports and power point presentations.

Minimum Qualifications:

• Post-secondary education
• 10 years or more experience as an administrative assistant
• Excellent written and oral communication skills
• Proficient in Microsoft Office Suite and Bluebeam
• Ability to work in CAD or REVIT preferred
• A working knowledge of standard policies and procedures on complex capital public works projects
  is preferred
• This is NOT a work from home position
• This is a salaried position based on 40 hours per week at the applicable all-in labor rate.
• This is a Monday-Friday full-time position in the office or on the project site
• After hours or weekend work may be required to perform the duties of the position. This shall be
  considered part of the salary

Offered rate of compensation will be based on a variety of non-discriminatory factors including education qualifications experience and geographic location. The Salary range for this position is $60000 - $75750.

Benefits

Vanir offers a comprehensive competitive benefits package that includes 401(k) Savings with employer matching contributions medical dental vision health savings account (HSA) with employer contributions life AD&D and disability benefits flexible spending account (FSA) voluntary benefits Teladoc pet insurance paid time off national employee assistance program (EAP) and employee referral program.

If youre interested in working for Vanir please visit our website to learn more and to apply online at .

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email:

Persons with medical limitations may with reasonable accommodations be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the persons limitations the requirements of the position and the companys ability to make reasonable accommodations to the persons limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative we will consider for employment qualified applicants with arrest and conviction records.

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