Administrative Assistant (Office Manager)
Administrative Assistant (Office Manager)
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USD 74040 - 74040
1 Vacancy
Job Description
General Summary
General Summary
This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.
FINANCIAL DISCLOSURE: Pursuant to sections 112.3144 and 112.3145 F.S. this position is required to electronically file a Form 1 Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.
Examples of Work Performed
- Performs special assignments research and report preparation.
- Reviews records and reports which require action and recommends solutions or courses of action.
- Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
- Prepares confidential correspondence secures information necessary for preparing replies and answers telephone inquiries to relieve supervisor from routine assignments.
- Processes a variety of correspondence investigates subject matter and prepares replies.
- Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit.
- Defines and investigates problems; formulates methods of resolution.
- Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
- Represents supervisor at meetings and conferences.
- Performs general office management duties.
- Assists in planning full committee and/or subcommittee meetings and workshops.
- Responsible for preparing notices detailed agenda bill analyses and/or budget notes and other meeting materials recording and reporting out meetings. Acts as official custodian of bills referred to committee.
- Drafts amendments and bills substantively edits committee bills bill analyses and other documents.
- Performs other related duties as required.
Knowledge Skills and Abilities
- Knowledge of administrative principles and practices.
- Knowledge of research techniques.
- Ability to pay attention to detail and review work for accuracy and quality of content.
- Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
- Ability to collect analyze and interpret data.
- Ability to plan organize and coordinate work assignments.
- Ability to communicate effectively verbally and in writing.
- Ability to deal tactfully and courteously with the demands of the public.
- Ability to handle confidential information.
- Ability to understand and apply rules regulations policies and procedures.
- Ability to prepare reports correspondence and maintain records.
- Ability to utilize problem-solving techniques.
- Ability to train others.
- Ability to supervise people.
Minimum Qualifications
- A bachelors degree from an accredited college or university.
- Administrative experience can substitute on a year-for-year basis for the required college education.
Salary:
Commensurate with experience. The Legislature offers a competitive benefits package.
Submission of Application:
Interested parties may apply with cover letter and resume via or send anAlternate Application to:
Office of Administration & Professional Development
Florida House of Representatives
402 South Monroe Street 1201 Capitol
Tallahassee Florida 32399Accommodation for Disability:
If an accommodation is needed for a disability please notify Human Resources at .
Required Experience:
IC
Employment Type
Full-Time
