Admin & Fiscal Support Specialist (0078502T,T)

Duties and Responsibilities

(** denotes essential functions)

• **Serves as an administrative fiscal support specialist for the Army Natural Resources Program Oahu (ANRPO) and its programs carrying out and providing guidance on administrative financial and personnel requests.
• **Reviews and submits requisitions purchase orders travel arrangements P-Card transactions contracts and service orders inventory management and timesheet processing for approvals while ensuring compliance with UH/RCUH policies and overseeing budgeting reimbursements and expenditure approvals. Tracks budgets.
• **Implements personnel action changes position posting and HR requests.
• **Manages record retention and personnel documentation maintaining archives tracking updates coordinating digital files processing timesheets and overseeing onboarding/offboarding procedures including issuing and collectinggear.
• **Provides logistical and facility support ensuring office organization and cleanliness equipment maintenance work order tracking vehicle fleet management inventory oversight andtracking including hand receipts pick-ups and deliveries andcompliance with security requirements.
• **Handles communication and coordination managing phone inquiries program-wide notifications administrative calendars vendor interactions procurement compliance staff correspondence meeting documentation and report formatting.
• **Supports emergency response and field operationsimplementing and coordinatingsafety procedures ensuring safety protocols are followed serving asradio base communications hub andassisting with emergency communication and planning.
• **Monitors policies procedures and workflows recommending improvements resolving operational challenges and ensuring compliance with administrative guidelines.
• Occasionally implements field work to assist field teams and gain familiarity with work locations and field safety issues.
• Conducts operations in UXO-affected areas supports helicopter missions and may perform other high-risk tasks while ensuring safety and regulatory compliance.
• Other duties as assigned

Minimum Qualifications

• Possession of a baccalaureate degree in Business Communications Natural Resources Social Sciences Natural Sciences or related field and one (1) year of progressively responsible professional experience with responsibilities in administrative support; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

• Functional knowledge of principles practices and techniques in the area of
  business management demonstrated by knowledge understanding and ability to apply concepts terminology.
• Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with administrative and procurement procedures.
• Demonstrated ability to recognize problems identify possible causes and resolve the full range of problems that may commonly occur in the area of business management.
• Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
• Demonstrated ability to operate a personal computer and use word processing software; Microsoft Word Excel Outlook Access PowerPoint and Teams; Adobe; and Google web-based software.

• Required to complete a Department of Defense (DoD) security check for employment as an Army contractor including a government security investigation and eligibility verification for access to unclassified information
• Must possess Certification in First Aid/CPR or be able to obtain the certificate within three (3) months of hire through provided training. Certification must be maintained throughout the duration of employment
• Completes required safety and compliance training including helicopter safety (A100) Hazard Communication and UH Information Security Awareness Training (ISAT) within specified timelines
• Capable of lifting up to 45 pounds unassisted
• Requires a valid U.S. drivers license and the ability to drive a four-wheel-drive vehicle in various conditions.
• Required to comply with all applicable RCUH University of Hawaii and business entity policies procedures and training as a condition of employment
• Excellent oral and written communication skills including the ability to draft correspondence and interact professionally with internal teams and external stakeholders
• Strong organizational skills
• Ability to withstand high risk activities including but not limited to accessing UXO areas working with helicopters applying pesticides etc.

• Knowledge of Department of the Army natural resources programs and the policies and organizational contexts in which they are managed
• Knowledge of Federal State and local environmental laws relevant to natural resource management
• Familiarity with University of Hawaii (UH) and ResearchCorporation of the University of Hawaii (RCUH) policies and procedures
• Experience in logistical support including coordination of supplies field operations and administrative tasks
• Experience working in an office environment to support biological field activities.
• Technical support skills including troubleshooting network computer printer and fax/scanner issues
• Proficiency in database applications for data management and record-keeping
• Basic knowledge of biological principles and appreciation for biological resources particularly Hawaiian ecosystems

Click on the Apply button on the top right corner of the screen to complete an application and upload required documents. Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.) NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.

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