Executive Office Assistant
Executive Office Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Summary
The Executive Office Assistant is responsible for ensuring smooth day-to-day operations of the Companys Nashville office managing scheduling for the Executive Leadership Team greeting visitors and providing general administrative support.
Role & Responsibilities
- Schedules leadership client and other meetings for the Executive Leadership Team.
- Coordinates all logistics for executive leadership Board and other meetings and events.
- Uses discretion and judgment to facilitate the CEOs activities and maintains confidentiality.
- Manages office inventory and orders office supplies.
- Assists leadership with preparing presentations for meetings and events.
- Greets visitors as they arrive to the office and provides general support prepping for meetings and events.
- Plans schedules and organizes company events.
- Provides general administrative support to office employees and guides them to the appropriate internal support when office issues or questions arise such as office supplies internet hardware travel arrangements etc.
- Coordinates with IT regarding issues with office equipment and/or to ensure all necessary office equipment is ordered.
- Coordinates with Finance to ensure all office related invoices are paid on time.
- Coordinates with YA leadership and outside vendors regarding service providers and office lease.
- Coordinates with facility management vendors such as cleaning services catering security services etc.
- Ensures compliance with office/building policies and procedures.
- Organizes the office layout.
- Performs other duties as assigned.
Qualifications
- High school diploma required. Bachelors degree or equivalent experience preferred.
- 5-7 years experience in an Office Manager Executive Assistant Administrative Assistant or related role.
- Proficient in Microsoft Office Suite.
- Must have excellent organizational and communication skills.
Fraudulent Recruitment Alert:
Please be vigilant against fraudulent recruitment attempts. YA will never ask for personal financial information (such as bank account numbers or identification numbers) via social media or chat-based apps. We also will not request money for the purchase of business equipment or conduct interviews solely via text message.
All official email communications regarding your application will come from or directly from a member of our talent team using an @ domain name.
If you suspect any fraudulent activity please contact us directly at
Employment Type
Full-Time
