drjobs MGR, Administrative Services

MGR, Administrative Services

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1 Vacancy
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Job Location drjobs

Gainesville, FL - USA

Monthly Salary drjobs

$ 72000 - 80000

Vacancy

1 Vacancy

Job Description

Classification Title:

Manager Administrative Services

Classification Minimum Requirements:
Bachelors degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:
The Administrative Services Manager is responsible for the day-to-day management of administrative functions in the Department of Physics within the College of Liberal Arts and Sciences. This position leads the coordination of operations across HR finance and academic processes. Working closely with the Department Chair this role ensures compliance with university policies promotes effective internal workflows and serves as liaison to offices across campus.

Staff Leadership and Oversight

  • Supervise and support a team of administrative and academic staff.

  • Manage workloads roles and training needs.

  • Oversee staff onboarding remote schedules office assignments and performance check-ins.

  • Ensure consistent application of departmental policies and university procedures.

Administrative Operations and Planning

  • Coordinate recurring processes such as annual reporting budget planning and academic appointments.

  • Serve as liaison to university offices and manage departmental responses to data and reporting requests.

  • Support departmental logistics including events meetings and academic calendars.

  • Monitor payroll data and support financial workflows with the Chair and fiscal staff.

Compliance and Reporting

  • Help ensure departmental compliance with university policies and deadlines.

  • Coordinate responses to accreditation audits and internal reporting needs.

  • Track required submissions and maintain clear records of administrative processes.

Chair Support and Special Projects

  • Advise and assist the Chair on personnel financial and faculty-related matters.

  • Support processes for hiring tenure and promotion and faculty governance.

  • Serve as a secondary approver for fiscal transactions and assist with reviews and budget projections.

  • Lead or contribute to college and university initiatives and special projects as needed.

Expected Salary:

$72000 - $80000

Required Qualifications:
Bachelors degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
Preferred:
  • Strong knowledge of UF administrative systems and processes including myUFL UFIRST and Enterprise Analytics.
  • Demonstrated ability to lead supervise and coach administrative teams in a higher education environment.
  • Experience managing HR processes budgeting and faculty affairs in an academic department.
  • Excellent organizational and time-management skills with the ability to track multiple concurrent projects and deadlines.
  • Strong written and verbal communication skills including experience drafting formal correspondence procedures or reports.
  • Ability to interpret and apply complex policies or regulations at the department level.
  • Proficiency in Microsoft Office Suite particularly Excel and Outlook and comfort learning new systems.
  • Familiarity with academic cycles teaching assignments and graduate student appointment processes.
  • Experience coordinating department-level responses for accreditation annual reports or space management.
  • Commitment to maintaining confidentiality professionalism and collegiality in a dynamic academic setting.
  • Ability to foster a collaborative inclusive and respectful workplace culture that supports both individual accountability and teamwork
Special Instructions to Applicants:

In order to be considered you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No.

Employment Type

Full-Time

Company Industry

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