Graduate Program Manager
Graduate Program Manager
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$ 63000 - 80000
1 Vacancy
Job Description
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Job Category:
Academic StaffEmployment Type:
RegularJob Profile:
Graduate Program ManagerJob Duties:
The Department of Integrative Biology is seeking an energetic compassionate and collaborative individual to join our Academic and Student Services team. This position manages undergraduate and graduate academic programs with a focus on graduate advising and administration.
About Us:
Housed in the College of Letters & Science the Department of Integrative Biology is committed to excellence in biology education and research. We offer three high-enrollment undergraduate majors (Molecular & Cell Biology Neurobiology and Zoology) two graduate programs (Integrative Biology and Freshwater & Marine Sciences) and are home to gateway biology courses. Our research spans all levels of biological organization from molecules to ecosystems. We are dedicated to fostering a welcoming community for all students faculty and staff. Learn more about our department at this role you will:
Manage all aspects of the Integrative Biology and Freshwater & Marine Sciences MS and PhD programs
Advise undergraduate Zoology majors providing holistic student-centered support
Guide students on course selection major declaration research opportunities graduate school planning and career development
Organize graduate recruitment events and meet with prospective students
Provide academic support including problem-solving crisis intervention and referrals to campus resources
Advise graduate students on enrollment deadlines and departmental policies
Track student progress and milestones (e.g. exams annual reports certifications)
Coordinate graduate school warrants and confirm fulfillment of degree requirements
Maintain graduate student handbooks and update policy materials as needed
Represent our undergraduate and graduate programs at campus and external events
We welcome applicants who are student-focused equity-minded and committed to building academic environments filled with opportunity. This position is ideal for someone who thrives in a collaborative setting and values innovation in student services.
This position usually works in-person on campus yet is eligible for up to two remote day per week after onboarding and training are complete.
Key Job Responsibilities:
- Oversees staff and/or graduate program functions
- Manages graduate student funding including but not limited to fellowships scholarships training grants or assistantships from department university and/or outside sponsors. May prepare and/or submit funding proposals
- Serves as the expert resource for applicants current students faculty staff and other stakeholders of an academic program
- Maintains compliance with graduate program(s) school/college and university requirements and technology systems related to admissions assessment academic degree progress/requirements and program review. Makes policy and procedure recommendations and/or changes
- Manages the response support and advocacy for graduate students while continuously improving the student experience and overall graduate program
- Oversees programming services and events to promote professional development and academic success
- Provides comprehensive advising services promoting graduate student success retention and degree completion. Advises on programs graduate education and university policies processes and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
Department:
Letters & Science/Integrative Biology
Compensation:
The typical starting salary for this position is $63000 - $80000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurance and saving accounts; and retirement benefits.
Required Qualifications:
Excellent interpersonal written oral and presentation skills
Superior problem-solving skills ability to work independently and collaboratively
Preferred Qualifications:
A minimum of 2 years of professional experience working with undergraduate and/or graduate student programs in a higher education setting
Information technology proficiency in database software Microsoft Office products GoogleSuite and Student Information System (SIS) database or similar
Experience with web page build and maintenance
Education:
Masters degree (counseling higher education biology or a related field) is required
How to Apply:
We are eager to learn about how your experience and passion may align with this position. You will be asked to upload a resume and cover letter as a part of the application process. Your cover letter and resume should address how your skills knowledge and abilities are transferable to this role. Additional materials submitted other than your cover letter and resume will not be considered.
Selected applicants will receive an invitation to participate in virtual interviews 10-15 business days following the application deadline. There will be a second round of interviews. Once finalists are identified they will be asked to provide names and contact information for at least three professional references including a current/former will not be contacted without advanced notice.
Additional Information:
University sponsorship is not available for this position including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Contact Information:
For questions on the position contact: Nazan Gillie
Institutional Statement on Diversity:
Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus please visit:Diversity and Inclusion
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Required Experience:
Manager
Employment Type
Full-Time
