Dolby Careers Office Manager
Dolby Careers Office Manager
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Job Description
Join the leader in entertainment innovation and help us design the future. At Dolby science meets art and high tech means more than computer code. As a member of the Dolby team youll see and hear the results of your work everywhere from movie theaters to smartphones. We continue to revolutionize how people create deliver and enjoy entertainment worldwide. To do that we need the absolute best talent. Were big enough to give you all the resources you need and small enough so you can make a real difference and earn recognition for your work. We offer a collegial culture challenging projects and excellent compensation and benefits not to mention a Flex Work approach that is truly flexible to support where when and how you do your best work.
The Office Manager will be responsible for ensuring the smooth operation of our office environment while providing executive assistance to the Site Lead. This role combines administrative responsibilities with high-level executive support making it ideal for a detail-oriented professional who thrives in a fast-paced setting.
Key Responsibilities:
Office Management
Oversee daily office operations and maintain a welcoming and efficient work environment in cooperation with other teams.
Organize and schedule assigned meetings appointments and office events.
Manage relationships with selected vendors service providers and external partners.
Handle incoming and outgoing correspondence including mail emails and phone calls with support of other teams.
Prepare and distribute internal communications and announcements.
Coordinate all activities for the Wroclaw Management team ensuring seamless integration of tasks.
Organize big events (conferences) trainings etc. (computer auctions charity events) in cooperation with other teams.
Liaise between corporate legal and local Tax Advisor to handle local contracts and other financial matters (e.g. Travel expenses).
Support employees with Travel expenses be local expert and advisor.
Manage assigned contracts - negotiations with vendors legal pre-check review organize storage system.
Be knowledgeable of and comply with company policies and procedures regarding personnel financial planning and controls computer use and workplace security.
Plan for budget for and manage daily tasks efficiently.
Executive Assistance
Provide administrative support to the executive team including calendar management travel arrangements and expense reporting.
Assist with the preparation of presentations reports and other documents.
Coordinate and attend meetings taking minutes and following up on action items.
Act as a liaison between executives and other employees clients and external partners.
Support and host key visitors.
Handle confidential and sensitive information with discretion.
General
Plan for and produce work of high professional quality. Be dependable and take initiativein completing assignments.
Beopen to learning and using new skills and competencies. Maintain update and improve previously acquired skills and knowledge to meet evolving position requirements.
Exhibitprofessional courtesyand respectful behaviour that enhances the companys image.
Cooperate effectively with other staff to resolve issues and conflicts.
Assist other departments in fulfilling their responsibilities.
Handle all duties with a high level of confidentiality and integrity.
Qualifications:
Bachelors or Masters degree.
Proven experience (4 years) as an Office Manager or Executive Assistant.
Basic Project Management knowledge.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills inEnglish.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Familiarity with office management procedures.
Ability to work independently and as part of a team.
Professional demeanor and strong interpersonal skills.
Preferred Qualifications:
Experience in a fast-paced ever-changing environment.
Knowledge of project management software and tools.
Basic accounting principles.
Dolby Hiring Entity:
Dolby Poland Sp. z o.o.
Business Garden Building G
ul. Legnicka 48
Wrocaw 54-202 Polan
#LI-NC1
Required Experience:
IC
Employment Type
Full Time
