Contract Coordinator
Contract Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
At Audio Enhancement we help empower learning in the classroom every day. We believe in what we do and how we do it. We take care of each other exceed our customers expectations and build success through partnership friendship and trustwith our team members partners and customers. Team members who work hard pursue excellence and have a positive attitude can expect to grow with us as we grow. At Audio Enhancement were looking for lifersmembers of our Audio Enhancement family who believe in our mission share our passion and want to spend their careers making a difference in education.
We are currently seeking a full-time Contract Coordinator for our West Jordan UT location.
The Contract Coordinator will own the end-to-end contract lifecycle for Audio Enhancement projectsfrom initial receipt and detailed review to final close-outsetting clear timelines for signature milestones proactively identifying and escalating issues and partnering with Project Managers to keep projects moving forward.
Duties include:
- Review incoming contracts and match details to corresponding quotes in SAP and (billing account taxes freight prevailing wages). Identify and escalate discrepancies to the appropriate departments.
- Review all contract terms and highlight areas of concern. Coordinate with internal stakeholders to resolve issues or negotiate necessary changes.
- Prepare contracts for authorized signatures including a contract summary report for review.
- Obtain signatures from internal and external parties using approved digital signature platforms (e.g. DocuSign PandaDoc SignEasy).
- Submit all required documentation to fulfill contract obligations in partnership with relevant departments:
- - Insurance certificates
- - Billing invoicing pre-liens and payment requirements
- - Payment and performance bonds
- Complete and submit supplemental documentation as required:
- - Prequalification packets
- - Safety plans
- - Contractor onboarding forms
- Ensure quotes for ODP projects are appropriately split between equipment and services.
- Convert completed quotes into orders and monitor progress through completion.
- Track contracts that include liquidated damages; set reminders and follow-up tasks to meet target installation dates.
- Set automated reminders for key tasks including:
- - Liquidated damages deadlines
- - Saving executed documents
- - Updating contract status to Fully Executed
- Continually monitor project milestones and take appropriate action at each stage:
- - Bond provisions
- - Warranty documentation
- - Liquidated damages
- - Close-out documents
- Maintain accurate contract records and documentation in and the shared file system (P-drive).
- Utilize and P-drive as organizational tools to manage tasks timelines and documentation.
- High school diploma or equivalent required; associate degree or higher preferred.
- 2 years of administrative or operational experience preferably in sales support bids or contracts-related role.
- Proficiency in Microsoft Office Suite (Word Excel Outlook Teams Internet Search PandaDoc) and comfort working in document portals or CRM systems.
- Strong organizational skills with the ability to manage multiple deadlines and priorities.
- Excellent attention to detail and accuracy in data entry and document handling.
- Clear written and verbal communication skills.
- Ability to work independently while supporting a fast-paced collaborative team environment.
- Proactive initiative and self-start mentality to set and enforce contract timelines.
Compensation and Benefits:
Hourly wage is negotiable based on skill level and experience. Competitive benefit package includes medical dental and vision insurance Employer-funded Health Savings Account (HSA) Paid Time Off (PTO) paid holidays Employer-funded Short Term Disability Insurance Employer-funded Life Insurance and matching 401k. Even an exercise room massage chair and soda fountain!
To learn more about Audio Enhancement visit
For quick inquiries contact
Required Experience:
IC
Employment Type
Full-Time
