Project Coordinator
Project Coordinator
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Job Description
Compensation for this role: $27.00 to $34.00 per hour
General Responsibilities:
Maintain open communication lines with all working relationships
Follow up to ensure items for which the job is accountable are performed
Earn and maintain customers trust
Uphold the core values of the organization
Work well with others to accomplish the mission of the organization and of the job
Specific Responsibilities May Include
Work Orders
Set up customers and sites for Service Account Managers
Set up and maintain purchase orders and subcontracts
Review work order A/R with Service Accountant and Service Manager with follow up on outstanding issues
Review and resolve any invoice/PO issues
Billing
Set up billing worksheets for Project Managers
Process/Track/Submit General Contractor lien releases and requirements
Complete backup for billing packages on GMP contracts
Job Cost and Analysis
Support in preparation of formal monthly Cost-to-Complete project reviews and completion of budget revisions
Assist with on-going budget realignments and/or adjustments
Assist with executing and track purchase orders work orders and contract change orders
Assist Project Manager when vendors exceed their balance on purchase orders
Prepare and send purchase order closeout letters to vendors
Monitor vendor lien release requests
Assist Project Accountant with subcontractor payments BI-monthly after AR payments have been received
Accounts Payable/Accounts Receivable
Set up new vendor requests get them signed and turned into AP
Assist Project Accountants with entering subcontractor pay applications
Review reconciliation and follow-up on outstanding AR greater than 30 days
Develop relationship with client and/or client counterpart to ensure quick and accurate resolution on invoices and/or payment approvals
General Responsibilities
Attend and participates in all required meetings
Develop and maintain internal and external client relationships including client counterpart with utmost professionalism
General administrative support and clerical duties
Other duties as may be assigned
KNOWLEDGE SKILLS AND ABILITIES:
Knowledge of:
- Project accounting functions including billing purchase and work orders subcontract financial management AR aging etc.
Skill in:
- Time management skills organized and detail oriented
- Effective written and verbal communication skills
- Problem solving and analysis
Ability to:
- Handle projects and tasks and work closely day to day with the Project Accountants Service Accountants Project Managers etc
- Be willing to develop strong internal and external client working relationships
- Be adaptable and flexible in a changing and evolving environment
- Participate in identification of process improvement and lessons learned
- Identify value added services to Business Unit Leaders Project Managers and Accounting Management
- Be flexible detail oriented and thorough
- Establish and maintain effective working relationships with both internal and external clients
- Be a strong team player and proactively dedicated to the mission and core values of the organization
REQUIREMENTS:
This position prefers an Associates and/or Bachelors Degree in related field one to three years of experience in a project accounting environment along with experience in project accounting/control in the A/E/C industry. Experience with Spectrum Construction ERM software is also preferred. This position requires experience in ERM systems strong Microsoft Office skills including excel strong communication skills both written and verbal and the ability to adapt to change have flexibility and a process improvement. Attention to detail strong time management skills and being a true team player is a must.
Benefits of this role:
- Encore Electric provides excellent benefits for our employees including: medical dental and vision plans disability and life insurance employee-matched 401(k) paid time off (PTO) an employee assistance program that includes counseling legal and financial advice.
- Encore also provides a generous employee referral program and access to technical safety personal finance and leadership training through Encore University Encores in house training program.
Applications will close for this position on: November 1st 2024
For questions regarding this role please contact:
To request an accommodation during the application process please contact .
Encore Electric Inc. is an EOE including disability/vets.
Required Experience:
IC
Employment Type
Full-Time
