Operations Coordinator
Operations Coordinator
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1 Vacancy
Job Description
Job Summary
The Operations Coordinator I is responsible for providing professional level support to assist with the daily management and coordination of academic service operations for the College of Nursing and Health Professions (CNHP) academic programs. The individual requires team coordination of specific projects and duties associated with successfully meeting the operations and data expectations of the College. Individual must have ability to prioritize while working on multiple projects at a time work successfully both individually and on team projects be highly organized demonstrate dependability and have a professional attitude and poise for interacting with students faculty and staff. This position reports to the Associate Director Academic Operations & Services.
Essential Functions
- Academic Services and Scheduling:
- Compile and regularly update quarterly course offerings course enrollment and seat utilization reports section balancing missing instructors; establish schedules for all on-campus college testing as well as special room/lab scheduling; process term-by-term course changes; approve Closed Section Overrides
- Coordinate with departments to assemble the annual course schedule to determine course needs for academic year; run reports to predict potential course needs; work with registrar to accurately process changes.
- Create annual incoming first year student course blocks and other quarterly blocks for student registration as needed.
- Work with other schedulers within the University to ensure appropriate seating and space for students taking courses outside of their majors.
- Collaborate with advisors and program manager/coordinators to ensure accuracy of student registration records through DegreeWorks auditing to assist with student retention efforts.
- Schedule and conduct meetings (Zoom Teams etc.) as necessary. Course Management and Evaluation:
- Assist with Course and Curriculum inventory management
- Assist with conducting Term Master Schedule audits.
- Review and Approve CourseLeaf CLSS course management adjustments
- Assist with publishing managing and downloading reports for Course Evaluations. Reporting and Data Analysis:
- Assist with developing and maintaining comprehensive matrices to assess and enhance academic course management and evaluation processes.
- Assist with establishing key performance indicators to measure the effectiveness of academic operations ensuring alignment with institutional goals.
- Assist with reviewing data on quarterly basis to identify areas for improvement and implement adjustments as necessary to optimize efficiency and effectiveness within CNHP.
- Assist with preparing reports on key course performance indicators and provide findings for university leadership (i.e. Provost office OUR etc.).
- Perform other duties as assigned.
Required Qualifications
- Minimum of a Bachelors Degree in orthe equivalent combination of education and work experience.
- (Please review the Equivalency Chart for additional information.)
- Minimum of 2-3 years of experience.
- Computer literacy with expert proficiency in Microsoft Office productivity applications as well as data analysis and reporting applications.
Preferred Qualifications
- Sound judgment to determine appropriate actions along with the ability to handle responsibilities with both discretion and independence.
- Ability to quickly adapt to changing needs and requirements.
- Ensures that university and governing bodies guidelines are respected throughout the workflow process.
- Attention to detail and strong follow-up skills as well as a demonstrated ability to prioritize tasks and remain organized while meeting deadlines.
- Excellent communication including speaking writing and active listening; along with key interpersonal skills for effectively dealing with a broad range of individuals at various levels within an organization.
- Ability to work independently and be a team player; strong team-building skills.
- Able to participate effectively in strategic planning creative-thinking and problem-solving.
- High degree of integrity and professionalism.
- Computer literacy with expert proficiency in Microsoft Office productivity applications as well as data analysis and reporting applications.
- Preferred consideration will be given to candidates who have experience in Ellucian Banner Hyperion Reporting or equivalent CourseLeaf/CLSS software and/or evaluation software.
Physical Demands
- Typically sitting at a desk/table
Location
- University City - Philadelphia PA
Additional Information
This position is classified as Exempt grade I. Compensation for this grade ranges from$41120 to $61680 per year. Please note that the offered rate for thisposition typically aligns with the minimum to midrange of this grade but it can vary based on thesuccessful candidates qualifications and experience department budget and an internal equity review.
Applicants are encouraged to explore the Professional Staff salary structure and CompensationGuidelines & Policies for more details on Drexels compensation information about benefits please review Drexels Benefits Brochure.
Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.
A review of applicants will begin once a suitable candidate pool is identified.
Required Experience:
IC
Employment Type
Full-Time
