Records Specialist I/II
Records Specialist I/II
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 42438 - 59294
1 Vacancy
Job Description
Description
$7500 HIRING INCENTIVE
PAYMENT SCHEDULE
$3000 paid at the time of hire
$3000 at successful completion of probation
$1500 at end of two years of employment
Under supervision performs responsible specialized clerical and computer data entry work in the preparation and maintenance of sensitive and confidential police records. Provides exceptional customer service to internal and external customers via phone or in person in a fast paced administrative environment.
Distinguishing Characteristics:
Records Specialist I:This is the entry level in the class at this level usually perform most of the duties required of the positions at the II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and must adhere to the established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Records Specialist II:
This is the full journey level in the class series. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. May exercise technical and functional supervision over lower level staff. Positions in this class series are flexibly staffed and positions at the II level are normally filled by advancement from the I level requiring three years of experience successful performance budget availability and management recommendation. When filled from the outside the employee is required to have prior related experience which allows the employee to meet the qualification standards for the II level.Examples of Duties
Examples of duties may include but are not limited to the following:
- Receive organize and file a variety of law enforcement documents including accident crime and arrest reports citations and related police files. Process documents in accordance with established procedures and distribute reports and related information to the public or external agencies while ensuring compliance with applicable laws and regulations.
- Accept fees for services at the counter and issue receipts accurately.
- Conduct monthly validation reviews to for accuracy and compliance.
- Serve as Court Liaison by preparing document packages for court bookings and filings; coordinate officer appearances at hearings based on schedules and availability.
- Review traffic citations for accuracy correcting appearance dates violations court locations and issue dates as needed; enter accident reports into the records management system; prepare copy distribute and file traffic complaints and citations.
- Schedule and process registrants including fingerprinting when required.
- Accept subpoenas during lobby hours and manage subpoena requests per direction from the Records Supervisor.
- Process pre-employment background screenings.
- Fulfill discovery requests from the District Attorneys Office as well as requests from allied agencies and legal representatives ensuring timely and accurate delivery of records.
- Answer phones and perform clerical duties including typing proofreading filing coding checking and recording information on records.
- Code and tabulate statistical data and compile crime reports for submission to agencies such as the Department of Justice and FBI.
- May perform matron duties as needed.
- Assist the public at the front counter and/or by phone and enter service calls when applicable.
- Perform related duties and responsibilities as assigned by supervision.
Qualifications
- Experience:
Records Specialist I:- Law enforcement clerical work experience desirable.
- Three years of general office clerical work experience in law enforcement;
Education:
Records Specialist I/II:- Highschool diploma or equivalent.
Licenses and Certificates:
Records Specialist I:- Possession of or ability to obtain upon hire CLETS certification.
- Possess and maintain an appropriate valid drivers license. Possession of a California drivers license is required upon appointment.
Records Specialist II:- Possession of CLETS certification.
- Possess and maintain an appropriate valid drivers license. Possession of a California drivers license is required upon appointment.
Special Requirements:Essential functions and duties require the following physicalabilities and work environment:- Ability to work in a standard office environment; ability to travel to different sites and locations;
- Regularly required to talk or hear sit stand walk; use hands to finger handle or feel; and reach with hands and arms.
- Occasionally required to climb or balance; and stoop kneel crouch or crawl.
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Supplemental Information
- IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONSCandidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written performance and oral exams to evaluate the applicants skills training and experience for the position.
The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate See Resume.
Proof of education such as but not limited to university/college transcripts and degrees must be submittedonlinewith your application. Applicants are responsible for attaching proof of education certification and/or license to each position for which they apply.Please note the City of Redlands preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk folders.
The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
For questions regarding this recruitment please contact Julie Maher at or Sophia Diaz at
Required Experience:
Unclear Seniority
Employment Type
Full-Time
