Admin Assistant VA
Admin Assistant VA
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Job Description
Job Overview:
We are seeking a highly organized and detail-oriented Admin Assistant VA to provide administrative support and ensure smooth day-to-day operations. The ideal candidate will handle a variety of tasks such as scheduling email management document preparation and data entry while maintaining confidentiality and professionalism in a remote work setting.
Key Responsibilities:
Administrative Support
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Manage and organize calendars schedule meetings and set reminders.
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Handle email management: filter respond and organize inboxes.
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Prepare and edit documents reports and presentations.
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Maintain digital filing systems and ensure easy access to important documents.
Data Entry & Documentation
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Input and update data accurately in spreadsheets CRMs or databases.
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Prepare invoices receipts and simple financial records when required.
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Maintain records and reports for easy retrieval.
Communication & Coordination
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Act as a point of contact for internal and external communications.
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Coordinate with clients vendors and team members as needed.
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Assist in project coordination and tracking deadlines.
Task & Project Management
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Manage to-do lists track progress and follow up on pending tasks.
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Support executives or managers with daily operational tasks.
Qualifications & Skills:
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Proven experience as an Administrative Assistant Virtual Assistant or similar role.
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Excellent organizational and time-management skills.
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Strong written and verbal communication skills.
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Proficient in Google Workspace (Docs Sheets Calendar) and/or MS Office Suite.
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Familiarity with project management tools (Asana Trello ClickUp) is a plus.
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Ability to work independently and manage multiple tasks.
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High level of discretion and professionalism when handling sensitive information.
Preferred Tools & Knowledge:
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Google Workspace or Microsoft Office
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Project Management Tools (Asana Trello ClickUp)
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Communication Platforms (Slack Zoom)
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Basic knowledge of CRM software (a plus)
Employment Type
Full Time
