Program Director assistant
Program Director assistant
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Job Description
Program Director Assistan
The Gardens of Amarillo
Program Director
Job Summary:
We are seeking a part time proactive and organized Program Director Assistant to provide support to our Program Director. The ideal candidate will have excellent communication skills attention to detail and the ability to multitask in a fast-paced environment. This role is essential in ensuring the smooth operation of our programs and contributing to our mission.
Key Responsibilities:
1. Administrative Support:
- Assist the Program Director in day-to-day administrative tasks including scheduling meetings managing calendars and preparing agendas.
2. Communication:
- Serve as a point of contact between the Program Director and internal/external stakeholders including team members clients and vendors.
- Maintain clear and effective communication channels to ensure all parties are informed of program developments and updates.
3. Project Coordination:
- Support the planning and execution of program initiatives and projects including tracking progress deadlines and deliverables.
- Assist in the preparation of program materials presentations and promotional content.
4. Data Management:
- Organize and maintain electronic and physical files related to program operations ensuring all information is accurate and up to date.
- Compile and analyze data for reporting purposes to assist in evaluating program effectiveness.
5. Event Planning:
- Assist in planning and coordinating program-related events workshops and meetings.
6. Financial Monitoring:
- Support budget tracking and expense reporting ensuring that all financial documentation is accurate and submitted in a timely manner.
7. Other Duties:
- Collaborate with other team members and departments as needed to enhance program delivery and effectiveness.
- Take on additional responsibilities and projects as assigned by the Program Director.
- Assist with taking residents to appointments and on outings.
Qualifications:
- Project Management or a related field preferred.
- 2 years of experience in administrative support project coordination or a similar role.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and experience with project management software.
- Strong interpersonal skills and the ability to work collaboratively in a team environment.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
What We Offer:
- Competitive salary and benefits package
- Opportunities for professional development and growth
- A collaborative and supportive work environment
How to Apply:
Interested candidates should submit a resume and a cover letter detailing their qualifications and interest in the position to
The Gardens of Amarillo is an equal opportunity employer and welcomes applicants from diverse backgrounds. We are committed to creating an inclusive environment for all employees.
Required Experience:
Director
Employment Type
Full Time
