Department Assistant

To advance the colleges mission vision principles values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:

Under moderate to limited supervision provides department support manages department processes and ensures smooth running of the office.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming diverse and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title through positive influence.

• Answer and/or re-direct basic inquiries from internal and external customers either via phone calls email or in person.
• Coordinate materials for internal and external communication maintain department records generate reports schedule and coordinate meetings and events and maintain computer databases.
• Prepare and maintain correspondence lists and other documents.
• Perform various office clerical duties including filing typing scanning maintaining copiers and other equipment ordering supplies sorting/distributing mail etc.
• Provide clerical support to department manager and/or faculty.
• Assist with department activities and events.
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Be able and willing to represent the college in the most positive manner with prospective former and current students clients suppliers and the community we serve.
• Ability to provide service in a courteous prompt professional and efficient manner Read understand and express oneself clearly and effectively in oral and written form.
• Ability to work in a cross-functional team-based environment and collaborate with others in setting goals and problem solving.
• Establish and maintain good working relationships with students colleagues and general public.
• Welcome value and nurture people of all backgrounds perspectives and experiences as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Position involves working in an office setting. Occasional (10-33%) standing pushing pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting walking repetitive motion talking and hearing.

• High school diploma or equivalency plus two years related experience; or an Associates degree in a related field.
• Possess a good working knowledge of personal computers and Microsoft Office products with an emphasis on Word and Excel.
• Knowledge of standard office equipment.

PREFERRED QUALIFICATIONS LICENSES CERTIFICATIONS OR REGISTRATIONS:

• Associates degree or higher in a related field.
• Experience in an educational setting.
• Experience in a healthcare setting.

It is the policy of Kirkwood Community College not to discriminate in its programs activities or employment on the basis of race color national origin sex disability age sexual orientation gender identity creed religion and actual or potential family parental or marital status. If you have questions or complaints related to compliance with this policy please contact the Vice President Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students) 6301 Kirkwood Blvd. SW Cedar Rapids IA 52404 or the Director of the Office for Civil Rights U.S. Department of Education Cesar E. Chavez Memorial Building 1244 Speer Boulevard Suite 310 Denver CO 80204-3582 Telephone:FAX: TDD Email:.