Event Assistant
Event Assistant
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Job Description
Position Description
About the Office of Commissioner Rodney Ellis
There are four precincts in Harris County. The four elected commissioners along with an elected county judge serve as members of Harris County Commissioners Court the administrative head of the countys government. Commissioner Rodney Ellis represents the constituents of Precinct One.
With approximately 1.17 million residents Harris County Precinct One is a diverse urban precinct that covers 363 square miles. Precinct Ones multi-racial multi-ethnic population is roughly 33 percent African American 38 percent Latino 21 percent Anglo 6 percent Asian and 2 percent other or multiple One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precincts territory includes a large section of Downtown Houston including the Downtown Harris County Courthouse Complex Toyota Center Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College Rice University Texas Southern University the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks 10 community centers numerous hike-and-bike trails three maintenance service centers and several area offices all of which provide an array of services to Precinct One residents.
The Mission of the Office of Commissioner Rodney Ellis:
Commissioner Rodney Ellis Office is committed to becoming a national model for delivering responsive public service that utilizes inclusive innovative and collaborative approaches to improve the quality of life advance equality of opportunity and promote the fair treatment of all people in Harris County. Key Areas of focus for our organization include but are not limited to:Advancing more effective fair and equitable criminal justice system.
Furthering economic justice equity and opportunity for all Harris County residents especially those often and historically left behind by government programs.
Ensuring equitable outcomes in health and access to quality affordable healthcare
Fighting for environmental and climate justice that keeps all communities safe and healthy.
Equitably investing in developing and maintaining resilient infrastructure and transportation for the 21st century
Building and defending voting rights and a democracy that ensures equitable representation.
Progressing equity and social and racial justice as common threads through all areas of public policy and public service.
What you will do at Precinct One
Are you organized detail-oriented and passionate about bringing people together The Event Assistant supports the planning and execution of impactful community and employee events across Harris County. From logistics to setup vendor coordination to post-event follow-up youll play a key role in ensuring every event runs smoothly and reflects the values of Precinct One. Youll work alongside a collaborative team engage with diverse community members and contribute to events that uplift and inform.
Essential Duties and Responsibilities- Event Planning Support: Assist in creating and maintaining event timelines goals and objectives in alignment with the direction of the Events Coordinator/Planner. Support the development of event themes concepts and branding. Coordinate pre-event logistics including vendor communication and planning meetings. Participate in walkthroughs and pre-event site assessments.
- Logistics and Vendor Coordination: Assist with coordinating services such as catering A/V dcor entertainment and rentals. Track and help manage event-related contracts service agreements and delivery schedules. Liaise with vendors to ensure timely arrival setup and compliance with event requirements.
- Budget and Inventory Management: Track event expenses and assist in managing event budgets under the direction of the Events Coordinator/Planner. Maintain inventory of event materials promotional items and supplies. Utilize the LMIS (Logistics Management Information System) to process inventory tracking equipment logs and work orders.
- On-Site Event Execution: Support physical setup and takedown of decorations tables signage and other event components. Provide on-site logistical support and problem-solving during events. Greet and assist guests volunteers vendors and staff as needed. Document event activities and assist with post-event follow-up tasks such as evaluations and acknowledgments.
- Other Duties as Assigned: Perform administrative clerical or departmental support tasks as needed to assist the Events Coordinator/Planner and the broader Community Affairs and Advocacy team.
Harris County is an Equal Opportunity Employer
If you need special services or accommodations please call or email.
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.Requirements
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30 wpm and 80% accuracy.
see testing instructions in the General Information section below.Experience:What you will bring to Precinct One
Education:
High school diploma or G.E.D. equivalent from an accredited educational institution
- Five (5) years of related experience in event coordination administrative support hospitality or logistics
- Candidate must pass clerical testing aptitude with a minimum score of80% and typing speed of 30 wpm with80% accuracy
Knowledge Skills and Abilities:- Knowledge of:
- Event planning principles logistics coordination and best practices.
- Basic marketing outreach and promotional strategies for event engagement.
- Budget tracking inventory management and materials handling.
- Office productivity tools and logistics systems (e.g. Microsoft Office Suite LMIS).
- Skill in:
- Coordinating logistics and handling multiple tasks simultaneously.
- Communicating effectively with diverse audiencesstaff vendors and constituents.
- Managing time efficiently and prioritizing responsibilities in a fast-paced environment.
- Handling confidential information with discretion.
- Ability to:
- Follow detailed instructions and take initiative when appropriate.
- Work effectively both independently and as part of a team.
- Problem-solve in real time during event setup and execution.
- Lift event materials and participate in physical tasks related to setup/breakdown.
NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
General Information
Register Online for the HRT Clerical Skills Testusing the following link:
the above link to the HRRM Clerical Skills Test registration page
Position Type and Typical Hours of Work:
- Full-time Regular
- Monday - Friday
- Some evenings and weekends may be required
- Work is performed in both office and event venue environments.
- Events may take place indoors and outdoors including weekends evenings and holidays.
- The position may require travel to various locations within the county.
- Frequent use of computers and standard office equipment is required.
- Must be able to stand or walk for extended periods during events.
- Requires the ability to lift and carry up to 25 pounds bend stoop and perform tasks related to physical setup and breakdown of event spaces.
You will be surrounded by coworkers who bring their best daily. Passionate people who want to make a difference in the communities Precinct One serves and Harris County as a whole. You will be in a mission-driven organization surrounded by colleagues who bring their best to work each day and collaborate to make a difference in the communities Precinct One serves along with Harris County as a whole.
Harris County employees receive a competitive salary plus medical dental and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation sick time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
About Precinct One
There are four precincts in Harris County. The four elected commissioners along with an elected county judge serve as members of Harris County Commissioners Court the administrative head of the countys government. Commissioner Rodney Ellis represents the constituents of Precinct One.
With approximately 1.17 million residents Harris County Precinct One is a diverse urban precinct that covers 363 square miles. Precinct Ones multi-racial multi-ethnic population is roughly 33 percent African American 38 percent Latino 21 percent Anglo 6 percent Asian and 2 percent other or multiple races.
Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precincts territory includes a large section of Downtown Houston including the Downtown Harris County Courthouse Complex Toyota Center Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College Rice University Texas Southern University the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks 10 community centers numerous hike-and-bike trails three maintenance service centers and several area offices all of which provide an array of services to Precinct One residents.
How to apply
If this job sounds interesting you meet the required qualifications and you can see yourself working for Precinct One we invite you to apply.
Employment Type
Full-Time
