Administrative Assistant
Administrative Assistant
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Job Description
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
SummaryThis position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules coordinating meetings handling correspondence and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.
Does this position require Patient CareNo
Qualifications
Education
Associates Degree Business Administration preferred or Associates Degree Related Field of Study preferred
Can this role accept experience in lieu of a degree
No
Licenses and Credentials
Experience
- Minimum of 23 years of experience in administration
Knowledge Skills and Abilities
- Proficient in Microsoft Office Suite (Word Excel Power point Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.
Additional Job Details (if applicable)
The Admin Assistant will work directly under the supervision of the Administrative Director of Research to support and coordinate a wide array of research initiatives and administrative operations across BWH and MGH. The ideal candidate is a highly organized proactive and detail-oriented individual with experience in research coordination and administrative support. This role involves supporting faculty and research staff in managing projects and initiatives including program grants grand rounds reimbursements onboarding research staff research retreats and other cross functional administrative and programmatic tasks.
Key Responsibilities:
- Coordinate multi-component research initiatives
- Track timelines deliverables and reporting requirements for program and project grants.
- Assist in the preparation of biosketches and support documents.
- Coordinate logistics for research grand rounds journal clubs seminars and other recurring academic events.
- Help with the development of a department newsletter
- Plan and support logistics for annual research retreats and other department wide events.
- Assist in the onboarding of non-professional research staff (e.g. interns coordinators research assistants) including scheduling orientations facilitating access and preparing onboarding materials.
- Support reimbursement processing and expense tracking for faculty and research staff in accordance with institutional policies.
- Manage calendars and scheduling for research related meetings and events.
- Respond to inquiries and ensure timely follow-up on requests related to research operations.
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$20.43 - $29.21/HourlyGrade
4EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Employment Type
Full-Time
