Office Services Assistant - Part Time
Office Services Assistant - Part Time
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Salary Not Disclosed
1 Vacancy
Job Description
Moneta is searching for a part-time temporary Office Services Assistant who is passionate about delivering exceptional service. Based in our St. Louis office youll play a vital role in supporting our teams with tasks such as receptionist coverage managing office supply inventory and assisting in the mail room. Your responsibilities will include maintaining mail room equipment ensuring everything is in top condition for team use and accurately tracking and reporting on your areas of responsibility. Youll also serve as the primary backup for our receptionist. This is an exciting opportunity to make a meaningful impact at one of St. Louiss Top Workplaces!
Essential Responsibilities
- Greeting visitors and directing them appropriately
- Notify relevant employees when visitors arrive
- Answer visitors questions calls and emails and provide them with relevant information
- Follow security procedures such as monitoring the log book and issuing visitor badges
- Organize the reception area while complying with office procedures rules and regulations
- Arrange meetings and schedules for conference rooms and visitors
- Sign for deliveries at the front desk and make sure they are distributed accordingly
- Assists with the distribution of incoming mail and packages
- Assists with inventory of office supplies
- Assists with mailroom equipment (binding machines copiers postage machine UPS machine)
- Assists with various projects as needed
Qualifications :
- High school diploma some college preferred
- Two years or more administrative experience in a fast-paced professional services environment
- Working knowledge of mail processes postage machines copiers and other office equipment
- Switchboard experience
- Proficient in Microsoft Office applications
Additional Information :
- This is a non-exempt part-time temporary position.
- This role reports to the Office Services and Facilities Manager
- Length of term: 4-5 months as needed.
Moneta is a fiduciary fee-only Registered Investment Advisory firm and unable to hold securities licenses with the exception of Series 65. We also do not allow outside business activities insurance commissions and/or trails.
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
