Senior Administrative Assistant; Politics, Justice, Law, & Philosophy
Senior Administrative Assistant; Politics, Justice, Law, & Philosophy
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Job Description
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidates education experience and unique qualifications as they relate to the position.
Description
This position is responsible for a wide range of administrative/clerical/secretarial duties for an academic department.
Essential Job Duties
- Provide faculty staff students and the general public with responses to requests for information;
- Operate manage and maintain the critical systems of the departmental office;
- Keep accurate and accessible files records reports documents and information;
- Organize and maintain records for incoming and current students and for graduates for periodic follow-up;
- Maintain an inventory and systematic monitoring of supplies and equipment;
- Serve as the principal resource to aid the department chair in anticipating the needs of faculty and students;
- Act decisively and proactively in advance to provide for those needs in a timely fashion;
- Serve as the departments principal source for immediate problem-solving;
- Play an active role in the recruitment and vetting of adjunct faculty;
- Build and maintain a knowledgebase concerning systems policies processes procedures and personnel (e.g. The building multiple degree programs multiple minors university student handbook course schedule academic clubs and organizations in all programs);
- Hire train and supervise work-study students;
- Maintain full responsibility for all office projects and procedures using student workers in limited and appropriate roles of support staff;
- Use and maintain the departmental website and other light media;
- Perform all other duties as assigned.
- Create and maintain spreadsheets;
- Lift student holds and register students;
- Arrange textbook orders distribute and receive completed textbook order forms and order desk copies;
- Record catalog changes for publication;
- Generate faculty forms budgetary forms and edit/print student programs.
- Knowledge of university polices and procedures;
- Knowledge of the general studies component;
- Knowledge of the disciplines supported;
- Knowledge of and proficiency in current technology (Microsoft Office email etc.);
- Knowledge of admissions and student financial aid processes policies and procedures;
- Ability to work independently multi-task and maintain confidentiality;
- Ability to use Banner system;
- Ability to work under pressure;
- Ability to interact effectively with an increasingly diverse array of students faculty staff administrators parents visitors and the general public.
Minimum Qualifications
- High school diploma/equivalent required;
- Some college education/completion of a bachelors preferred;
- Two years of related experience required.
Special Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.
Required Experience:
Senior IC
Employment Type
Full-Time
