Administrative Assistant to the President and Chief Executive Officer

The Administrative Assistant to the President and Chief Executive Officer (CEO) plays a central role in providing high-level administrative and strategic support to the CEO of Rodeo FX. Acting as a key point of contact for both internal and external stakeholders this person ensures seamless coordination of daily responsibilities and facilitates cross-departmental communication.

With a proactive mindset strong organizational skills and great attention to detail the incumbent excels in managing priorities anticipating needs and handling sensitive information with professionalism and discretion. Each task is carried out with care contributing to a structured efficient and harmonious environment around the CEO.

Key Responsibilities:

Executive Schedule & Priority Management

• Manage and optimize the CEOs agenda including meetings travel and prioritization of commitments based on business needs
• Anticipate needs and prepare relevant materials documents or reports for meetings
• Balance urgent matters with long-term objectives

Meeting Coordination & Follow-Up

• Organize and coordinate executive and cross-departmental meetings handling logistics invitations and documentation
• Take meeting minutes compile follow-ups and ensure timely completion of action items
• Communicate decisions and next steps clearly to all relevant stakeholders

Communication Liaison & Online Presence Management

• Serve as the main point of contact for internal and external communications on behalf of the CEO
• Manage the CEOs professional presence on platforms like LinkedIn creating content aligned with Rodeo FXs brand and mission
• Draft edit and disseminate messages announcements or strategic communications with accuracy and style
• Relay CEO directives to management teams and ensure they are clearly understood and implemented

Document Preparation & Information Management

• Draft review and structure presentations proposals and reports for the CEO
• Organize and maintain both physical and digital files for secure and efficient access
• Oversee record-keeping to support decision-making and operational efficiency

Travel & Logistics Management

• Plan and manage all CEO travel logistics: bookings itineraries travel documents and real-time adjustments
• Ensure alignment with internal policies and budget considerations
• Prepare relevant background materials and documentation for external meetings or events

Special Projects & Strategic Initiatives

• Support key company initiatives or special projects as requested by the CEO
• Assist with research analysis and report writing on strategic topics
• Respond with agility to unexpected or emerging needs

Qualifications :

• Proven experience as an administrative assistant or in a similar role supporting senior executives
• Excellent organizational and time management skills; ability to handle multiple priorities
• Strong writing oral communication and presentation abilities
• Proficiency with MS Office and digital productivity tools
• Discretion confidentiality and sound judgment when handling information
• Excellent spoken and written proficiency in both French and English

The person in this role will work closely with our teams in Toronto and Los Angeles. They will also be involved in communications with clients around the world to highlight Rodeo FXs technical and creative capabilities.

Additional Information :

• Full-time Permanent Contract ;
• Flexible hybrid and remote work structure in all our locations ;
• 5 paid sick/personal days ;
• 2 additional statutory holidays in the winter holidays ;
• Group Insurance access to Dialogue online support and to an Employee Assistance Program (EAP);
• RRSP with employer contribution ;
• Discounts on public transports several spas sports classes art centers cafes furniture and several other local businesses.

#LI-Onsite

At Rodeo FX diversity is a core value. Were committed to creating an inclusive equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity challenges our thinking and helps us deliver better work.

Remote Work :

No

Employment Type :

Full-time