Executive Assistant and Office Manager - Hybrid Tempe - 5+ yrs C-Level Assistant Exp
Executive Assistant and Office Manager - Hybrid Tempe - 5+ yrs C-Level Assistant Exp
Posted on :
26-07-2025
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1 Vacancy
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Job Description
The Executive Assistant to the Chief Executive Officer (CEO)/Chief Financial Officer (CFO)/Chief Transformation Officer (CTO) provides high-level administrative support to senior leadership ensuring efficient management of schedules communications and strategic initiatives. This role serves as a trusted partner enabling executives to focus on organizational growth and decision-making.
- Handle sensitive information with professionalism and confidentiality
- Manage complex calendars travel arrangements and meeting logistics for CEO CFO and CTO. Travel management: planning booking itinerary preparation for multi-site visits.
- Formulate high-level correspondence reports presentations and confidential documents including editing proofreading and assisting with oral communication preparation.
- Prepare C- Suite level presentations and formal reports for meetings.
- Compile data thorough research analysis of topics creating reports and developing insightful poignant leadership ready presentation.
- Generate reports; prepare and submit a variety of weekly monthly quarterly and annual reports.
- Facilitate and coordinate meetings when needed track action items follow up on action items and prepare and distribute detailed agendas.
- Contact Management: answer/return phone calls and emails on behalf of CEO.
- Expense report preparation for executive members
- Review/process expense reports and travel authorizations from nursing leadership.
- Anticipate the leaders needs and proactively solve problems making decisions independently
- Coordinate requests involving multiple departments.
- Manage Tempe office space.
- Other duties as assigned.
*Please note this position is hybrid at our corporate office in Tempe AZ
Qualifications :
- Minimum 5 years of administrative support experience to senior management and/or C-Level executives in a corporate or educational setting.
- Minimum 3 years of calendar management experience.
- Minimum 1 year of travel management experience.
- Advanced Microsoft Office Skills (Word Excel PPT Outlook Teams) and Adobe Acrobat.
- Must have Attention to Detail.
- Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment able to remain focused and shift priorities as needed.
- Highly adept at computer-based resources.
- Previous experience demonstrated the ability to actively learn listen and take on a multitude of tasks with a positive attitude.
- Excellent skills in oral written interpersonal communications.
- Teamwork style emphasizes collaboration teamwork and facilitation.
- Able to stay calm focused organized.
- Demonstrated ability to prioritize anticipate and stay proactive.
- Caring and positive attitude.
Additional Information :
We Offer:
- Medical Dental and Vision starting the 1st of the month following 30 days of employment
- 2 Weeks starting Vacation per year. Increasing based on years of service with company
- 12 paid Holidays and 2 Floating Holiday
- 401K with a Company Match
- Company Paid Life Insurance at 1xs your annual salary
- Leadership development and training for career advancement
- Tuition assistance and Forgiveness for you and your family up to 100% depending on program
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
Key Skills
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