Senior Office Specialist (Part Time)

Yamhill County has two regular part-time (19 hours/week) position for a Senior Office Specialists to work in the Family & Youth Division. Your duties in this role will include receptionist services phones OHP assister help scheduling client appointments and group rooms updating clinicians schedules in the Electronic Health Record system processing intakes enrollments and terminations managing petty cash and special needs requests taking meeting minutes copying ordering supplies and relieving supervisors of administrative tasks such as gathering analyzing and preparing reports processing subpoenas with minimal direction and other duties as assigned. Some evening and/or weekend work will be required. Bilingual in Spanish and English is preferred.

The Qualifications:

• One year of clerical or secretarial work experience.
  • Course work and training related to the position may substitute for up to six months of experience.
• Any Satisfactory equivalent combination of experience and training which ensures the ability to perform the work will be considered.

Fluency in English and Spanish is strongly preferred but is nota requirement. Applicants will be required to pass skills tests including typing document production and Spanish. Successful completion of a background check is also required.

The Candidate:

Do you have excellent customer service and problem-solving skills the ability to multi-task and are able to be flexible with an ability to learn procedures and computer applications quickly Are you self-directed detail-oriented and possess the ability to work in a team environment and interact with co-workers and the public in a courteous professional manner and exhibit excellent communication skills If so please apply today and join our team.

Knowledge and experience with Microsoft Word Outlook and Excel are required.

Employees must be able to perform the essential functions of this classification with or without accommodation.

In order to qualify for most HHS positions applicants:

Must not be excluded from participation in federal health care programs (Medicaid Medicare and other federally funded programs that provide health benefits); and

Must not be excluded from participation in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).

Our Community

Yamhill County has approximately 109000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley within close proximity to the Oregon Coast the Portland and Salem metropolitan areas and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits appeal and superior quality of life found in a small-town community while enjoying active social and cultural lifestyles found in larger metropolitan areas.

Required Information

Under the provisions of the Immigration Reform and Control Act of 1986 any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.

Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race religion gender sexual orientation national origin age marital or veteran status medical condition or disability or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Any documents submitted with the application that include this identifying information will not be accepted with the application.

Some positions require a criminal history check and a review of driving record. All County positions require regular prompt and consistent attendance.

Accommodation Under the Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources at or via email at gov.

Veterans Preference

Under Oregon law ORS 408.225-408.238 veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify a Veterans Hiring Preference Form must be completed and submitted with application. For the form and information for this process please click here. (Download PDF reader)

If you need assistance with completing an application for employment or with obtaining a Veterans Hiring Preference Form please contact Human Resources at or via email at .

Status of your application

Please note that Yamhill County regularly communicates with candidates via e-mail. If you opt out or unsubscribe from e-mail notifications from NEOGOV it may impact our ability to communicate with you about job postings through NEOGOV and responses could be delayed.

Please refer to the Classification Specification for the knowledge skills & abilities required for this position.

Please refer to the Classification Specification for the minimum experience and training/other requirements for this position.

Please refer to the Classification Specification for the work environment/physical demands for this position.